Professional Legal Support Officer

15 hours ago

Horsham, Australia beBeeSecretary Full time $60,000 - $80,000
Job Title: Legal Secretary/Paralegal

This is an exciting opportunity to join our dynamic team as a key member of our Private Client department. You will provide essential support to our solicitors and paralegals while working closely with a wide range of private clients and external contacts.

About the Role:
  • Typing legal documents, correspondence, emails, and meeting notes (including transcribing audio dictation)
  • Handling new client onboarding, file opening/closing, and compliance procedures (including Anti-Money Laundering)
  • Managing diaries for fee earners, including arranging client meetings
  • Checking and distributing legal documentation
  • Archiving legal documents and maintaining accurate records on ISOKON and digital systems
  • Supporting fee earners with billing activities, credit control, and debtor chasing
  • Uploading and maintaining digital records and archiving client files
  • Assisting with probate and estate administration tasks, including handling client money transactions in line with firm protocols
  • Filing probate applications and maintaining the Probate Register
  • Acting as a first point of contact for clients and third parties via phone, email, and in writing
  • Drafting simple legal documents (including Wills, Lasting Powers of Attorney, and estate administration documents) unsupervised
  • Liaising with external organisations and clients in a helpful and professional manner
Requirements:
  • Excellent typing, written, and oral communication skills
  • High levels of accuracy and attention to detail
  • Strong organisational skills with the ability to multitask and prioritise workload
  • Ability to build and maintain professional relationships with clients, colleagues, and external parties
  • A compassionate, approachable, and professional manner when handling sensitive client matters
  • Resilience and adaptability in a fast-paced environment

You will be working within our dynamic Private Client department, supporting our solicitors and paralegals with day-to-day tasks and projects. This role requires a high level of organisation, technical skills and excellent communication skills.

The ideal candidate will have strong organisational skills and be able to work well under pressure. Excellent communication and interpersonal skills are also essential, as you will be acting as the first point of contact for clients and third parties.

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