Key Project Coordinator Role

We're a dynamic team of professionals dedicated to harnessing the power of data to drive growth and innovation. Our mission is to act faster, make better decisions, serve customers better, and drive growth through improved operations and innovation.

As a Project Coordinator, you'll be working closely with our Data, Analytics & AI leadership to support various projects, contributing to research, analysis, and coordination, managing project documentation, coordinating key meetings and events, and engaging with internal and external stakeholders to collate updates and capture issues that are arising.

You will provide high-level administrative support, meeting coordination, and ad-hoc tasks that may be required to enable the team to operate effectively and at pace.

• Assist with project planning, tracking progress, managing project documentation, coordinating project meetings and events, and communicating with stakeholders.
• Provide general administrative support including organizing and facilitating leadership and priority project meetings and events, including scheduling meetings, recording minutes and decisions, and tracking actions.
• Undertake administrative tasks, including assisting in organizing recruitment tasks and onboarding new team members, ordering resources, tracking expenses, and costs.
• Proactively prepare emails, presentations, reports, and documentation.
• Schedule and coordinate internal and external meetings across time zones.
• Handle sensitive information with discretion and maintain confidentiality.
• Communicate with stakeholders and keep them informed of project progress.
• Assist with creation/maintenance of project documentation in line with our project management methodology, maintain project information in our project tool, and project reporting.
• Liaise with program/project managers, other team members, and vendors to determine progress of deliverables. Identify issues and escalate as necessary.
• Support the financial administration of projects/utilizing ERP systems such as SAP to raise POs, Goods Receipt, and extract reports.
• Use solid organizational skills, including multitasking and time management to ensure team activities are done in a timely manner, and project deadlines are met.

• Excellent time management, organization, communication, and interpersonal skills and ability to deliver results on deadlines.
• Experience/exposure to Project Management terms like RAID, RACI, and methodologies like Waterfall, Agile.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams) and Atlassian Suite (JIRA and Confluence).
• Experience with project management software and collaboration tools.
• Ability to work independently and as part of a team.
• Adaptability and the ability to handle a fast-paced environment with competing priorities.
• Ability to think innovatively, solve problems, and adapt to a fast-paced environment.
• Discretion and confidentiality.
• Proficient in project scheduling and managing stakeholders of all levels of the team.

We offer a competitive total remuneration package that includes base salary, performance incentives, employee share offers, and a 25% discount on fuel for two privately used cars.

We value flexibility and have adopted a hybrid work model, allowing many of our teams to balance remote work with office time to connect and collaborate effectively.

We recognize and reward outstanding performance through our internal recognition platform, amplifying the achievements of our employees who demonstrate our capabilities and values.

Career development and learning opportunities, including LinkedIn Learning and tailored training solutions, are available to support your growth and success.

We provide a baby care package, offering financial and flexible support for parents transitioning back to work.

Ampol's benefits and recognition platform provides access to retail discounts and cashbacks at over 500 retailers in Australia, helping with everyday living expenses.

We encourage community involvement and offer a paid day off each year to volunteer with one of our Ampol Foundation partners.