Operational Coordinator for Automotive Team

6 days ago

Caulfield, Victoria, Australia INEOS Automotive Full time

INEOS Automotive

We are redefining the 4x4 landscape at INEOS Automotive. From vision to reality, we've created a premium vehicle that challenges convention and enables adventure—the INEOS Grenadier. We've partnered with global industry leaders, set up a world-class production facility, and delivered Grenadiers to customers in over 40 countries.

As we continue to grow, we're looking for an Operational Coordinator who shares our passion for adventure and is eager to support our team's day-to-day activities in Australia and New Zealand.

Our Team Culture

We believe in grit, rigour, and humour at INEOS. Whether it's in manufacturing, engineering, or elite sport, we tackle every challenge head-on. Our Automotive team is an international group of over 1,500 people from 44 nationalities, spread across 10 locations. We're united by a common goal: to challenge the ordinary and create something extraordinary.

In Australia and New Zealand (ANZ), we're a small, hands-on, and dynamic group of enthusiastic professionals, working closely together to make a big impact in the local 4x4 market. If you share our spirit of perseverance and innovation, we'd like to hear from you.

The role of Operational Coordinator is to provide administrative support to the Australia New Zealand (ANZ) team. You will oversee diary management, support with topic prioritisation, compilation of presentations and reports, document management, and operational budget tracking amongst other activities.

Duties of the Operational Coordinator

  • Prepare reports, proposals, presentations, and documentation to support the Head of Region & ANZ team
  • Support Retail Partners with queries, helping with questions from new starters and 'how do I/where do I' type questions
  • Attend key Commercial meetings, such as Weekly Heads meeting, to record minutes and actions. Follow up on actions with relevant stakeholders
  • Support the team with diary planning, meeting set-up, changes to scheduling, travel arrangements and expense processing
  • Develop an understanding of the ANZ activities such that reports and presentations can be created with real meaning, based on a good personal understanding of the topic and the desired outcomes from the report/presentation
  • Support the ANZ management team with strategic sign offs/sanction requests at points during the year where Board escalation is required
  • Propose and plan twice-yearly ANZ team building events, working to a set budget
  • Budget oversight at an operational level, supporting with Purchase Order requests, Goods Receipting etc
  • Support enquires from the wider organisation & external suppliers
  • To assist in scheduling appointments for the ANZ team with external contacts, retail partners, customers & internal members of staff – this includes forward planning & scheduling any required papers, actions completed, preparing profiles / background for external meetings

We offer a competitive salary of $65,000 - $80,000 per annum, depending on experience, plus additional benefits. If you're passionate about working in a dynamic team environment and have the skills and qualifications outlined below, please apply.

Required Skills and Qualifications

  • Previous administrative experience highly advantageous
  • Tech savviness to be able to comfortably navigate & perform daily tasks using Microsoft Office Suite. Previous SAP experience (or alternative finance software) would be advantageous
  • Strong organisational & prioritisation skills, self-motivated, & able to work independently but also as part of a team
  • A genuine interest in the automotive industry (preferred but not mandatory)
  • Pro-active and can take on challenging projects in a fast-paced environment
  • Makes sure all necessary tasks have been completed to a high standard. Paying attention to detail on both small and large aspects of any work completed

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