Administrative Project Coordinator

5 days ago

Cairns, Queensland, Australia beBeeAdministrative Full time $85,000 - $110,000
Project Support Specialist

We are seeking a highly organized and detail-oriented professional to provide administrative support to our project team.

The ideal candidate will be responsible for managing project administrative functions, liaising with stakeholders, and maintaining project records.

Main Responsibilities:
  • Manage project registers, schedules, document control, and variations.
  • Liaise with stakeholders, including repair agents, for security/access requirements.
  • Monitor project progress, address potential issues, and control objective quality evidence (OQE).
  • Prepare and maintain project email accounts and subsequent folders on the network drive.
  • Collect and analyze project data.
  • Report on outcomes to internal and external stakeholders.
Key Requirements:Essential:
  • Ability to obtain baseline security clearance (Australian citizen).
  • Minimum diploma in business office administration and/or relevant experience working in an administrative/project support role.
  • Practical experience and knowledge of the type of work reported on.
  • Excellent time management and organizational skills with the ability to work to tight deadlines while managing multiple tasks/projects.
  • Well-developed interpersonal and communication skills with the ability to build effective relationships and liaison across all levels, both internally and externally.
  • Advanced knowledge and competency in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
  • High attention to detail and accuracy. Proven high-quality output.
  • Collaborative communication style with the ability to work effectively as a member of a team.
  • Health and safety construction (White Card).
Desirable:
  • Proficient user of IFS or similar ERP system.

A commitment to providing a safe and inclusive work environment is essential.

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