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Executive Support Specialist for the CEO

2 months ago

Sydney, New South Wales, Australia JLL Full time

Join JLL in Shaping a Brighter Future

At JLL, we are committed to transforming the real estate landscape for a better tomorrow. Our team at JLL and JLL Technologies is dedicated to providing exceptional services, expert advice, and innovative technology solutions to our clients. We believe in attracting the finest talent and empowering them to excel, build meaningful careers, and find their place within our organization. Whether you have extensive experience in commercial real estate, skilled trades, or technology, or are seeking to leverage your skills in a new sector, we invite you to be part of our mission to create a brighter future.

The Role Overview:

As the Executive Assistant to the CEO for Australia & New Zealand, you will be instrumental in delivering high-level administrative and strategic support.

The ideal candidate will be pivotal in advancing the CEO's objectives, managing daily administrative responsibilities, fostering relationships with both internal and external stakeholders, and ensuring adherence to governance and best practices.

Key Responsibilities:

Strategic Support:

  • Grasp JLL's strategic goals and maintain focus on essential deliverables for the CEO.
  • Cultivate trusted relationships with the CEO, CFO, Head of HR, and other significant stakeholders.
  • Establish connections with external partners, including clients and industry organizations.

Administrative & Operational Support:

  • Provide comprehensive administrative assistance to the CEO, including managing schedules, correspondence, and documentation.
  • Collaborate with fellow executive assistants across the organization.
  • Identify opportunities to enhance efficiencies and maximize business impact.
  • Ensure compliance with governance and procedural best practices.

Financial Management:

  • Manage routine payment processing and reconciliation of invoices, expenses, and credit card statements.
  • Assist in the review and approval of expenses.

Event Coordination:

  • Organize client functions and corporate events, including logistics and venue arrangements.

Desired Qualifications:

  • A minimum of 10 years of experience as an Executive Assistant supporting CEOs and Senior Executives.
  • Proven track record in executing professional executive assistant duties.
  • Exceptional organizational and time management abilities.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
  • Experience supporting CFOs and HR leaders across various industries is preferred.
  • Background in event management is advantageous.

What We Offer:

You will be part of an entrepreneurial and inclusive culture where the best inspire one another. Collaborate with like-minded individuals to achieve remarkable outcomes. Join us to enhance your strengths and enjoy a fulfilling career filled with diverse experiences.

At JLL, we not only acknowledge our diverse workforce but celebrate it, actively supporting the unique needs that diversity brings. We are committed to equal opportunity, regardless of race, gender, age, sexual orientation, or disability, which is why we consistently rank among the World's Most Ethical Companies. We are dedicated to providing veterans with successful civilian careers as they transition from military service, recognizing the valuable skills they bring to our workforce.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We are eager to learn about you and the unique contributions you can make.