Executive Assistant

3 weeks ago

Brisbane, Queensland, Australia Westpac Institutional Banking Full time

About the Role

We are seeking an experienced Executive Assistant to join our Institutional Banking team. As an Executive Assistant, you will provide high-level administrative support to the Head of Client Engagement, ensuring the smooth operation of the team.

Key Responsibilities

  • Manage and prioritize the GM1's diary, emails, and tasks to ensure all deadlines and business deliverables are met.
  • Collate documents and packs for meetings, manage travel arrangements, and organize itineraries for internal and external meetings.
  • Coordinate LE/ELT team meetings, including agenda management and booking meeting rooms.
  • Coordinate leadership team offsites, including booking venues, distributing invitations, and collating replies.
  • Initiate and coordinate staff movements, including documentation, technology setup, security access, and stakeholder liaison.
  • Maintain excellent working relationships across the EA and Admin network of GTS, WIB, and Westpac.
  • Be responsible for expense planning and management, including processing, reconciling, and approving accounts, payments, and reimbursements.
  • Draft internal communications and handle requests for information via phone and mail.
  • Ensure all people data for the teams in CE are correct in People HQ.
  • Produce mandatory and 'ad-hoc' reporting.

About You

To be successful in this role, you will have worked in a similar role at the level described and have advanced MS Office skills, with proficiency in relevant business unit computer systems. You will have excellent oral and written communication skills, with great planning and organizing skills. You will be confident managing multiple tasks and stakeholders, with a strong customer service focus, both internally and externally.

What We Offer

We offer a competitive remuneration package, a great culture, and a wide range of employee benefits to help you manage your priorities. You will have access to personalized upskilling, mentoring, and training opportunities to help you grow your career. We are an equal opportunity employer, proud to have created a culture and work environment that values diversity and flexibility, and champions inclusion.

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