Entry Level Reception Position

5 days ago

Perth, Western Australia beBeeReceptionist Full time $60,000 - $80,000

The role of a Front Office Coordinator is a vital position within any organization. As the primary point of contact, you will be responsible for managing the flow of information and facilitating communication between various departments.

Key Responsibilities:
  • Greeting and Welcoming Visitors: Provide a warm and professional welcome to all visitors, ensuring a positive first impression.
  • Telephone Management: Answer incoming calls, direct them to the appropriate department, and address inquiries in a courteous and efficient manner.
  • Desk Management: Maintain a tidy and organized front desk area, ensuring all necessary materials are readily available.
  • Scheduling and Calendar Management: Schedule appointments and maintain calendars for staff as needed, ensuring seamless coordination and minimal disruptions.
  • Administrative Support: Assist with data entry, filing, and organizing office materials, providing administrative support to ensure the smooth operation of the organization.
  • Mail and Package Handling: Receive, sort, and distribute incoming mail and packages, handling outgoing mail and packages with care and attention to detail.
  • Departmental Support: Provide additional support to various departments as required, demonstrating flexibility and a willingness to adapt to changing needs.
Requirements:
  • A high school diploma or equivalent is required; additional qualifications in office administration are highly desirable.
  • Proven experience as a Front Office Coordinator or in a similar customer-facing role is essential.
  • Excellent verbal and written communication skills are critical in this role.
  • Strong organizational and multitasking abilities are necessary to manage competing priorities and deadlines.
  • Proficiency in Microsoft Office Suite and general office equipment is expected.
  • A positive attitude, professional demeanor, and ability to handle sensitive information with confidentiality and discretion are essential qualities for this position.
Work Environment:

This is an entry-level, full-time position in a fast-paced industry. The ideal candidate will possess excellent communication skills, a positive attitude, and the ability to multitask effectively in a dynamic environment.

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