Senior Administrative Support Officer

2 days ago

Hobart, Tasmania, Australia beBeeAdministrative Full time $74,667 - $88,305
Job Description

We are seeking an experienced administrator to join our team in the provision of effective and timely administrative and clerical services and support for the efficient operation of the unit.

The successful candidate will contribute to the success of the city by providing administrative assistance and support for the work being undertaken by the Principal WHS, Senior Advisor WHS and WHS Advisors.

  • Oversight of all incoming accident and incident reports, entering them into the WHS Management system and maintaining oversight of the close-out of non-conformances.
  • Preparation and distribution of monthly WHS performance reports (the WHS dashboard) and incident reports for Corporate and Divisions together with other ad-hoc reports as required.
  • Maintenance of all documents relevant to emergency response including evacuation plans, checklists, warden duties and list of wardens and schedule emergency evacuation drills for Council workplaces.
  • Maintenance of oversight of the First Aid system, the first aiders and the restocking of supplies.
  • Maintenance of oversight of the Hive and the preparation of any Safety Alerts or other newsworthy issues that should be communicated to stakeholders over time.
  • Engagement with any other project that arises within the team that requires administrative attention, support or related work.
Key Responsibilities

The successful candidate will be responsible for:

  1. Providing administrative assistance and support to the Principal WHS, Senior Advisor WHS and WHS Advisors.
  2. Maintaining accurate records and reports.
  3. Preparing and distributing reports and correspondence.
  4. Coordinating meetings and events.
  5. Performing other related tasks as required.
Required Skills and Qualifications

To be successful in this role, you will need:

  • A Certificate IV in Business (or equivalent).
  • A Certificate IV in WHS (highly regarded).
  • Strong communication, time management and problem-solving skills.
  • A proactive, can-do attitude.
  • A Tasmanian Working with Vulnerable People Card and current Driver Licence.
Benefits

This is a permanent, full-time opportunity offering:

  • Above award wages and employer superannuation at 13.5%.
  • Flexible work arrangements including the option to apply for a nine-day fortnight.
  • A wide range of leave entitlements.
  • Health and wellness programs including onsite gyms.
  • Discounted membership at Hobart Aquatic Centre.
  • Ability to purchase additional leave after 12 months of service.
  • An Employee Assistance Program offering onsite visits.
  • Corporate health plan discounts with BUPA, St Lukes and Medibank.
About Us

We are a city that offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community. We continuously look to improve and embrace new approaches to achieve better outcomes for all.

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