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Corporate Governance Executive

2 weeks ago

Sydney, New South Wales, Australia beBeeSecretary Full time $100,000 - $120,000
Job Opportunity

This is a contract role covering maternity leave of team members. The successful candidate will have the opportunity to work closely with the team on various activities related to company secretarial services.

  • The Assistant Manager shall coordinate and supervise company secretarial services to clients, ensuring the quality of work and run board meetings (including preparation of minutes).
  • The Assistant Manager shall work closely with the team on daily activities for all company secretarial related matters, including company formation, maintaining governance structures, completing statutory filings, and non-statutory and compliance related matters.
Responsibilities
  • Assist in managing company registers, preparing and lodging ASIC forms, drafting resolutions and other statutory documents, monitoring ASIC debt status and ensuring compliance with corporate governance standards.
  • Coordinate and lodge forms with ASIC for changes of company details, ensuring timely and accurate submissions.
  • Prepare and organize meeting packs for board meetings and committees, ensuring consistency, clarity, and high-quality materials.
  • Provide excellent service to clients by addressing their inquiries promptly and professionally.
  • Oversee all requested tasks and be responsible for a portfolio of clients, handling a wide range of company secretarial related duties including but not limited to:
  • Incorporation and deregistration of companies.
  • Preparation of minutes, resolutions and attending client meetings.
  • Updating and maintaining statutory filings and corporate records.
  • Changing in shareholdings and directorships.
  • Provide advisory service to clients on company secretarial matters.
  • Handle non-statutory matters such as due diligence on clients and opening of bank accounts, etc.
Requirements
  • Qualification in Corporate Governance or diploma/degree in related disciplines (law, accounting, business and finance).
  • Practicing Chartered Secretary qualification with ICSA would be a plus.
  • Minimum 5 years of relevant experience in a similar position, preferably in a legal, corporate secretarial or financial services environment.
  • Strong communication skills, with the ability to manage multiple tasks efficiently and within deadlines.
  • Excellent time management skills, attention to detail, and the ability to prioritize and execute tasks effectively.
  • Ability to work independently to manage company registers, prepare documentation, and liaise with regulatory bodies.
  • Solid client-facing experience and experience on attending board meetings in person and preparing board minutes.
  • Fluent in both English both verbal and written.
  • A good team player, keen to learn, able to adapt in new challenges and with excellent communication skills.
  • Positive working attitude, fast learning, flexible.