Experienced Law Firm Administrator

2 weeks ago

Gold Coast, Queensland, Australia beBeeManager Full time $100,000 - $125,000

Our ideal candidate will be a dynamic professional with strong leadership skills and extensive experience in managing law firms. They will have a thorough understanding of Queensland trust accounting regulations and financial management practices. Additionally, they should possess excellent oral and written communication skills, as well as a professional manner with highly developed time management, interpersonal and organisational skills.

We are seeking an experienced Practice Manager to join our team. The position is for a permanent full-time role, reporting directly to the firm's Partners and working closely with the Assistant Practice Manager.

Job Description

The successful candidate will be responsible for maintaining and recording transactions in the trust account, including daily receipting of trust deposits, undertaking daily bank reconciliations and end of month reporting, processing all cheques and receipts, and management of accounts payable and receivable.

They will also prepare annual budget and financial statements, preparation and lodgement of payroll, superannuation, BAS, IAS, PAYG, and maintenance of systems of accounting for all monies earned by the practice and expended by the practice, and allocations to Partners as appropriate.

The Practice Manager will also oversee all HR functions, including preparation of job descriptions, attending interviews, conducting reference checks, preparing employment agreements, onboarding and offboarding of staff, preparing new staff induction material and maintaining all employee records particularly as they apply to the Legal Services Award.

Development and review of systems for staff performance and training, development and maintenance of policies and procedures including WHS, and maintain knowledge of and comply with any relevant industrial awards.

Required Skills and Qualifications

The ideal candidate will meet the following selection criteria:

  • Extensive experience in managing law firms
  • Detailed understanding of Queensland trust accounting regulations and financial management practices
  • Genuine interest in client care
  • Excellent oral and written communication skills
  • Professional manner with highly developed time management, interpersonal and organisational skills
Benefits

We offer a stable working environment, true appreciation of work-life balance, and a commitment to being part of a small team.

Others

The Practice Manager will attend weekly management meeting with the Partners, preparation of budgets and annual plans to meet the objectives of the Partners and the practice with appropriate and relevant reporting as required, and develop strategies for change and growth.

Plan and manage internal and external marketing and business development events, including management of social media, liaise with external managed IT services provider and website hosting provider, advise on purchase and replacement of equipment, schedule routine and non-routine maintenance of equipment, advise on and arrange appropriate insurances, maintain knowledge of all the firm's suppliers, creditors and contractual obligations, and maintain knowledge of and comply with relevant government legislation and regulations.

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