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Senior Project Coordinator Role

3 weeks ago

Sydney, New South Wales, Australia beBeeCoordination Full time $90,000 - $120,000

Job Opportunity

Seeking an exceptional Project Support Specialist to join our team. As a key member of the Energy Markets Cyber Coordination (EMCC) team, you will play a vital role in ensuring seamless project execution.

Key Responsibilities:

  • Coordinate logistics for stakeholder meetings and support operational efficiency by maintaining up-to-date tools such as Jira & Confluence.
  • Track and update workload requests, schedules, milestones, and key tasks across the EMCC streams.
  • Manage and maintain Jira boards and Confluence spaces, ensuring timely updates to monthly/quarterly cycles, actions, issues, and documentation.
  • Organise and support internal and external meetings, forums, and workshops, including scheduling, logistics, materials preparation, and post-meeting action tracking.
  • Define, execute, and maintain document version control, risk and issue registers, and documentation in accordance with AEMO/EMCC governance requirements.
  • Review new project proposals, monitor the workload pipeline, and report on the status of ongoing delivery workload.
  • Document and track risks that can affect project quality, scope, time, and budget, in accordance with the project plan and AEMO corporate KPIs.
  • Raise and track purchase orders (POs), process invoices, and manage procurement workflows using Microsoft Dynamics 365 (D365) enterprise finance system.

Requirements:

  • Strong experience in a project coordination, administrative, or PMO support role, ideally within cybersecurity, energy, or a regulated industry.
  • Must have procurement and project management; financial/budget management, scheduling, and resource management skills.
  • Strong organisational skills and attention to detail in tracking activities across multiple workstreams.
  • Experience with Microsoft Dynamics 365 (D365) or similar enterprise systems for raising POs and processing invoices.
  • Experience supporting teams using tools such as SharePoint and the Atlassian suite, including Jira and Confluence.
  • Excellent written and verbal communication, especially for documenting meetings, reporting, and liaising with stakeholders.
  • Familiar with the energy sector, critical infrastructure, or government-related cybersecurity programs.
  • Preferred - Knowledge of security control and maturity frameworks relevant to the energy sector. Ability to travel interstate and work flexible hours.

Desirable Skills:

  • Tertiary qualifications in computer science, business administration, project management, and/or technology-related fields or equivalent industry experience.
  • Foundation level Project Management certifications, for example CAPM, AIM CERT IV or Agile PM.