Executive Assistant

4 weeks ago

Sydney, New South Wales, Australia Mable Full time
About the Role

This is a unique opportunity to join Mable, a leading company in the AU, as an Executive Assistant & Office Manager. The successful candidate will provide high-touch administrative support to the CEO and Executive Team, working in a hybrid manner with a requirement to be in the office 3 out of 5 days a week.

Key Responsibilities
  • Provide administrative support to the CEO and Executive Team, including managing calendars, scheduling appointments, and arranging travel.
  • Act as the first point of contact for the CEO, managing phone and email correspondence with internal and external stakeholders.
  • Prepare and edit documents, reports, and presentations.
  • Coordinate and manage external meetings, including board meetings and committee meetings.
  • Work with the Executive Team to coordinate and facilitate internal meetings, oversee calendars, define objectives, purpose, and agendas for maximum effectiveness.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Prioritise conflicting needs and handle matters expeditiously, proactively, and follow-through on actions to successful completion.
  • Develop best practices for communication, documentation, and information sharing across the organisation.
  • Coordinate company-wide meetings and in-office/team activities (logistics, content, preparation).
  • Conduct research and provide support on special projects as directed by the CEO and Executive team.
  • Office administration and facilities management duties include greeting visitors, maintaining the reception and office area, managing mail, keeping the office fridge stocked, and facilities running smoothly, and overseeing office policies such as WHS.
About You
  • Minimum of 5 years of experience as an Executive Assistant or similar administrative role.
  • Strong understanding of office management and procedures.
  • Excellent verbal and written communication skills, including the ability to compose and edit correspondence and documents.
  • Excellent organisation and time management skills, with the ability to manage multiple priorities and meet deadlines.
  • High degree of professionalism and ability to maintain confidentiality.
  • Strong interpersonal skills and ability to work collaboratively in a team environment.
  • Proficient in the Google Suite (docs, sheets, and slides) and other business productivity software (trello, miro, figma).
  • Proven ability to prioritise and manage multiple tasks simultaneously.
  • Experience coordinating travel arrangements and organising events.
  • Experience managing sensitive and confidential information.
  • Ability to form relationships and influence a diverse range of peers and stakeholders.

Mable is an online platform connecting Australians looking for disability and aged care support to independent support workers. We're powered by purpose and have been recognised in AFR's Fast 100 list, Deloitte's Tech Fast 50, and won the Australian Growth & Australian Technology Growth Company of the Year Award in 2020. If you're a proactive problem solver, an excellent communicator, and a dependable team player, we encourage you to apply for this exciting opportunity.

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