Program Coordinator

4 weeks ago

Brisbane, Queensland, Australia Abt Associates Full time

About the Opportunity

We are seeking a highly skilled Program Coordinator to provide end-to-end program coordination and administration for assigned programs at Abt Associates. Under the direction of the Program Delivery Lead, you will provide administrative support to the program delivery team.

Key Responsibilities

  • Assist with the administration of short-term adviser invoice processing and reimbursement claims processing for long-term advisers;
  • Coordinate and manage long-term adviser timesheets and payroll documentation;
  • Provide administrative support for personnel contracts and mobilisation activities, ensuring personnel records are up-to-date in the human resource information system;
  • Support program staff recruitment processes;
  • Maintain insurance records for all long-term international program advisers;
  • Provide administrative support for head contract and services order contracts;
  • Support administrative activities associated with the mobilisation and demobilisation of programs;
  • Regularly maintain and update key program documents and data capture records (e.g., PERFORMS);
  • Review, edit, and format documents and reports in line with Abt Associates' Style Guide.
  • Ensure good record/documentation management;
  • Assist with business development activities as required;
  • Work in accordance with relevant corporate and program quality management system policies and procedures.

Requirements

  • A minimum of 3 years of experience in administration in a professional services environment;
  • Proficiency in Microsoft Office and ability to learn new systems;
  • Good problem-solving and attention to detail skills;
  • Good written and verbal communication skills, including an ability to communicate with culturally diverse audiences;
  • Ability to work simultaneously on multiple tasks and respond to changing priorities when required;
  • Ability to work in a fast-paced team environment;
  • A keen interest in international aid and development;
  • Experience using financial management systems and human resource information systems;
  • Experience working cross-culturally;
  • A High School Diploma or equivalent + Six years of relevant experience, or Bachelor's Degree.

What We Offer

Abt Global is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. We offer market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply. Disclaimer: Abt will never ask candidates for money in exchange for an employment opportunity. Estimated salary range: $65,000 - $85,000 per annum.

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