Polished Document Specialist

2 days ago

Melbourne, Victoria, Australia beBeeFormatting Full time $60,000 - $98,000
Document Formatting Specialist

We are seeking a skilled Document Formatting Specialist to join our team and contribute to the production of polished, client-ready documents.

This dynamic role involves using Microsoft Office, Adobe tools, and other publishing software to transform content into visually compelling formats that meet brand standards and deadlines.

Working under the guidance of the Document Formatting Team Lead, the successful candidate will be responsible for daily formatting tasks and actively develop their technical and professional capabilities.

This position is well-suited to individuals with experience as a desktop publisher, word processor, or similar roles focused on document production and presentation.

Key Responsibilities:

  • Create, amend, and finalise various client-facing materials, such as reports, presentations, tables, and charts using Microsoft Office, ensuring alignment with branding and formatting standards.
  • Review documents for accuracy in spelling, grammar, formatting, and brand compliance, ensuring all outputs meet the highest standards.
  • Collaborate with internal stakeholders to understand their needs, provide expert advice, and deliver formatting solutions that are both practical and visually effective.
  • Manage your own workload effectively by prioritising tasks, balancing multiple deadlines, and communicating clearly to ensure smooth and efficient delivery in a fast-paced environment.
  • Assist other team members on day-to-day tasks and projects as needed and contribute to a positive, collaborative team environment.
  • Identify and implement opportunities to streamline workflows, enhance templates, and contribute to the ongoing development of team procedures and documentation.
Requirements
  • Extensive experience in document formatting and production.
  • Proven experience using Microsoft Office at an intermediate to advanced level, specifically in PowerPoint, Word, and Excel.
  • Able to work calmly and efficiently under pressure while managing competing deadlines and meeting business demands.
  • Strong ability to recreate diagrams, tables, and organisational charts from scanned images or hand-drawn layouts, using auto shapes and connectors.
  • Fast and accurate typing, with excellent spelling, grammar, and attention to detail.
  • Solid understanding of branding and visual identity guidelines.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information appropriately.
  • Professional and collaborative approach to working with colleagues and stakeholders.
  • Strong team player with a willingness to contribute to discussions and share knowledge.
  • Positive attitude and commitment to high-quality work and continuous improvement.

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