Lease Administration Associate

2 weeks ago

Melbourne, Victoria, Australia JLL Full time

Unlock a Brighter Future in Lease Administration

JLL is a global leader in real estate and investment management, empowering individuals to shape a brighter way forward. We're seeking a Lease Administration Associate to join our dynamic team, working with our Government client.

About the Role:

This exciting opportunity involves abstracting leases and other updates, calculating rent roll reports, liaising with internal and external contacts, generating monthly reporting, managing lease administration queries, and ensuring compliance with global guidelines.

Key Responsibilities:

  • Calculate fixed, CPI, and lease events report for Lease Administrators on a monthly basis
  • Process ad hoc invoices and review recurring invoices and statements
  • Liaise with landlords when required and manage landlord queries
  • Ensure vendor/landlord details are maintained as required
  • Assist in preparing and distributing ad hoc reports
  • Adhere strictly to agreed procedures and process flows according to guidelines
  • Manage various trackers for data governance and compliance
  • Perform document and data management tasks
  • Assist with budgeting and reporting activities
  • Participate in annual audits
  • Liaise with Finance and Leasing teams as required

Requirements:

  • Relevant work experience in lease administration or related field. Broader property and/or finance experience is also welcomed.
  • Understanding and interpretation of commercial real estate leases and rent roll reporting
  • Excellent attention to detail and organizational skills
  • Ability to work independently as well as collaboratively in a team
  • Knowledge of rent roll data and reporting, accounting, and reconciliation
  • Experience using property management/lease administration systems and Microsoft Excel reporting
  • Exceptional written and verbal communication skills

About JLL:

JLL is a global leader in real estate and investment management, committed to shaping a brighter way forward for our clients, people, planet, and communities. We're dedicated to equal opportunity and diversity, and we're proud to be recognized as one of the World's Most Ethical Companies.

Location:

On-site – Melbourne, VIC, Sydney, NSW

What We Offer:

At JLL, we're committed to offering a fulfilling career with opportunities for growth and development. We're looking for talented individuals who share our values and are passionate about making a difference in the real estate industry.

  • Leasing Associate

    1 week ago

    Melbourne, Victoria, Australia Superior People Recruitment Full time

    Job Title: Junior Leasing AssociateThe Junior Leasing Associate will play a key role in supporting the leasing team in managing and expanding the commercial and medical property portfolios. This role involves assisting with tenant inquiries, property viewings, lease negotiations, and administrative tasks.Key Responsibilities:Coordinate property viewings and...

  • Junior Leasing Associate

    3 weeks ago

    Melbourne, Victoria, Australia Superior People Recruitment Full time

    Job Title: Junior Leasing AssociateWe are seeking a highly motivated and organized Junior Leasing Associate to join our team at Superior People Recruitment. As a key member of our leasing team, you will play a crucial role in managing and expanding our commercial and medical property portfolios.Key Responsibilities:Assist in coordinating property viewings...

  • Junior Leasing Associate

    2 weeks ago

    Melbourne, Victoria, Australia Superior People Recruitment Full time

    Job Title: Junior Leasing AssociateWe are seeking a highly motivated and organized Junior Leasing Associate to join our team at Superior People Recruitment. As a key member of our leasing team, you will play a crucial role in managing and expanding our commercial and medical property portfolios.Key Responsibilities:Assist in coordinating property viewings...

  • Junior Leasing Associate

    2 weeks ago

    Melbourne, Victoria, Australia Superior People Recruitment Full time

    Job Title: Junior Leasing AssociateWe are seeking a highly motivated and organized Junior Leasing Associate to join our team at Superior People Recruitment. As a key member of our leasing team, you will play a vital role in managing and expanding our commercial and medical property portfolios.Key Responsibilities:Assist in coordinating property viewings and...

  • Senior Associate

    23 hours ago

    Melbourne, Victoria, Australia Thomson Geer Full time

    About the Role:We are seeking a highly skilled Senior Associate to join our national leasing team in Melbourne. As a key member of the team, you will be responsible for providing supervision and guidance to paralegals and junior lawyers, while developing knowledge of leasing requirements across all jurisdictions in Australia.Key Responsibilities:Acting for...

  • Senior Associate

    5 days ago

    Melbourne, Victoria, Australia Thomson Geer Full time

    About the Role:TG Legal + Technology, a Thomson Geer company, is seeking a Senior Associate to join our national leasing team in Melbourne. As a key member of the team, you will be responsible for providing supervision and guidance to paralegals and junior lawyers, while developing knowledge of leasing requirements across all Australian jurisdictions.Key...

  • Property Leasing Administrator

    1 month ago

    Melbourne, Victoria, Australia Lawrence & Hanson Full time

    About UsLawrence & Hanson is a leading electrical wholesaler in Australia, with a rich heritage dating back to 1886. As part of Sonepar, the global leader in B2B distribution of electrical products, we offer a unique blend of local expertise and international reach.The RoleWe are seeking a highly organized and detail-oriented Property Leasing Administrator...

  • Senior Lease Administrator

    2 weeks ago

    Melbourne, Victoria, Australia Adairs Full time

    About AdairsWe're a proud Australian-owned company with a passion for creating WOW experiences for our customers. Our mission is to provide inspiration and expertise, enabling everyone to weave their own story of home.The OpportunityWe're seeking a skilled Senior Retail Lease Administrator to oversee and manage our commercial lease agreements. As a key...

  • Real Estate Finance and Lease Administrator

    1 week ago

    North Melbourne, Victoria, Australia Country Road Group Full time

    Job SummaryWe are seeking a highly skilled and organized individual to join our team as a Real Estate Finance and Database Administrator. This is a 12-month fixed-term contract opportunity to manage our Real Estate occupancy costs and lease database, as well as provide lease administration support to the business.Key ResponsibilitiesManage month-end...

  • Real Estate Finance and Lease Administrator

    3 weeks ago

    North Melbourne, Victoria, Australia Country Road Group Full time

    Job Title: Real Estate Finance and Database AdministratorCountry Road Group is seeking a highly skilled and detail-oriented individual to join our team as a Real Estate Finance and Database Administrator. This is a 12-month fixed-term contract opportunity.Key Responsibilities:Manage Country Road Group's Real Estate occupancy costs and lease database (Lease...

  • Real Estate Finance and Lease Administrator

    2 weeks ago

    North Melbourne, Victoria, Australia Country Road Group Full time

    Job Title: Real Estate Finance and Database AdministratorCountry Road Group is seeking a highly skilled and detail-oriented Real Estate Finance and Database Administrator to join our team. As a key member of our finance team, you will be responsible for managing our Real Estate occupancy costs and lease database, as well as providing lease administration...

  • Real Estate Finance and Lease Administrator

    3 weeks ago

    North Melbourne, Victoria, Australia Country Road Group Full time

    Job Title: Real Estate Finance and Database AdministratorCountry Road Group is seeking a highly skilled and detail-oriented Real Estate Finance and Database Administrator to join our team. As a key member of our finance team, you will be responsible for managing our Real Estate occupancy costs and lease database, as well as providing lease administration...

  • Property Administrator

    1 month ago

    Melbourne, Victoria, Australia Spring Professional Full time

    Property Coordinator OpportunitySpring Professional is seeking an experienced Property Coordinator to join their team in Melbourne. As a key member of the team, you will be responsible for maintaining lease portfolios, managing landlord communications, and ensuring accurate lease data in the system.Key Responsibilities:Maintain lease portfolio management...

  • Leasing Team Assistant

    3 days ago

    Melbourne, Victoria, Australia Capstone Recruitment Full time

    About the Role: We are seeking a highly skilled Leasing Team Assistant to join our team at Capstone Recruitment. As a Leasing Team Assistant, you will be responsible for coordinating the Lease Proposal process, preparing key documentation, and providing comprehensive administrative support to our Leasing Executives.Key Responsibilities:Support Leasing...

  • Leasing Manager

    1 week ago

    Melbourne, Victoria, Australia T2 Tea Full time

    About the RoleThe Leasing Manager will be responsible for developing and executing leasing strategies that drive business growth and profitability. This role will involve negotiating lease contracts, managing occupancy costs, and identifying opportunities for EBIT growth.Key ResponsibilitiesDevelop and execute leasing strategies to achieve business...

  • Leasing Coordinator

    2 days ago

    Melbourne, Victoria, Australia Wall Street Full time

    About Us:Wall Street is a leading company in the leasing industry, specializing in residential apartments and townhouses. We have a strong track record of successfully marketing projects throughout Melbourne.The Opportunity:We are seeking a detail-oriented Leasing Assistant to join our property management team. This role is perfect for someone who excels in...

  • Leasing Team Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Capstone Recruitment Full time

    About the RoleWe are seeking a highly organized and detail-oriented Leasing Team Assistant to join our dynamic team at Capstone Recruitment. As a key member of our leasing team, you will play a crucial role in coordinating the lease proposal process, providing administrative support to our leasing executives, and ensuring the smooth operation of our leasing...

  • Leasing Team Assistant

    7 days ago

    Melbourne, Victoria, Australia Capstone Recruitment Full time

    About the RoleWe are seeking a highly organized and administrative professional to join our Leasing Team in Melbourne. As a Leasing Team Assistant, you will play a crucial role in coordinating the Lease Proposal process and providing comprehensive support to our Leasing Executives.Key ResponsibilitiesCoordinate the Lease Proposal process and ensure timely...

  • Leasing Portfolio Coordinator

    5 days ago

    Melbourne, Victoria, Australia Superior People Recruitment Full time

    Job Summary: We are seeking a highly organized and detail-oriented Junior Leasing Associate to support our leasing team in managing and expanding our commercial and medical property portfolios.Key Responsibilities:Assist in coordinating property viewings and open houses.Handle inquiries from potential tenants and provide detailed property information.Draft...

  • Senior Retail Lease Administrator

    5 days ago

    Melbourne, Victoria, Australia Adairs Full time

    About Adairs:We are a leading Australian retailer with a passion for creating WOW. Our purpose is to provide inspiration and expertise, enabling everyone to weave their own story of home.We are proudly Australian owned and ASX listed, with over 170 stores across Australia and New Zealand, and a large online business. We value passion, collaboration, and...