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Executive Assistant

2 months ago

Melbourne, Victoria, Australia Australian Pharmaceutical Industries Full time

About the Role:

We are seeking an exceptional Executive Assistant to provide top-tier support to our Chief Financial Officer and the Finance team at Australian Pharmaceutical Industries. As a key member of our team, you will play a pivotal role in ensuring smooth business operations and collaborating with fellow EAs on group-wide projects.

Responsibilities:

  1. Act as a first point of contact for senior staff and external contacts, providing exceptional customer service and support.
  2. Collaborate with the CFO to develop and implement strategic plans, ensuring alignment with the company's vision and goals.
  3. Manage complex calendars, scheduling meetings, and preparing presentations and projects in a timely manner.
  4. Provide travel support, arranging flights, accommodation, and other logistics as needed.
  5. Coordinate events, conferences, and team meetings, ensuring seamless execution and high-quality outcomes.
  6. Manage office administration, including processing invoices, expenses, and leave management.
  7. Coordinate onboarding and induction of new starters in the Finance team.
  8. Collaborate with fellow Executive Assistants to foster a coordinated approach to group-wide projects and tasks.

Requirements:

  1. 10 years' experience in administrative and secretarial support roles, with at least 5 years supporting senior-level executives.
  2. Excellent technical skills, including proficiency in MS products.
  3. Travel management experience and discretion in maintaining confidentiality.
  4. Ability to prioritize competing demands, liaise with senior managers, and develop and influence others through excellent communication.
  5. Ability to build strong working relationships with internal and external stakeholders to achieve objectives.
  6. High attention to detail, excellent time management skills, and resourcefulness in problem-solving.
  7. Self-motivated, with the ability to work autonomously and under pressure.
  8. Ability to say no respectfully and educate and redirect team members to the correct channels or tools.
  9. Knowledge and experience in the pharmaceutical industry is desired but not essential.
  10. Year 12 minimum or Certificate Diploma in Business.

What We Offer:

  1. A dynamic and supportive work environment based on our core values.
  2. Flexible working arrangements that balance individual needs with organizational requirements.
  3. Ongoing professional development and career opportunities within Australian Pharmaceutical Industries and the broader Wesfarmers Group.
  4. Access to employee benefits, including team member discounts and recognition programs.
  5. Novated leasing options and discounted onsite parking.
  6. Access to our Employee Assistance Program (EAP) for team members and their immediate family members.
  7. A beautiful outdoor terrace and on-site facilities, including a free fully equipped gym.
  8. Dedicated end-of-trip facilities, including cycle racks, showers, and lockers.