Strategic Project Coordinator

6 days ago


Canberra, ACT, Australia Downer Professional Services Full time

About Downer Professional Services

We're a business dedicated to contributing to the shaping of the future of defence in Australia.

Our mission is to deliver complex defence and national security projects that safeguard Australia's interests.

About the Role

This role offers a broad scope, with key responsibilities including:

  • Executive Administrative Support: Manage complex calendars, coordinate high-stakes meetings, draft professional correspondence, and handle sophisticated travel arrangements.
  • Strategic Communication & Confidential Documentation: Serve as the primary liaison for executives, ensuring clear, timely communication and preparing, reviewing, and distributing sensitive reports, presentations, and minutes.
  • Project Leadership & Operational Efficiency: Lead special projects with precision while overseeing office management functions to ensure the executive office operates at peak efficiency.
  • Event Management: Plan and execute high-profile events, including executive meetings, industry conferences, and team-building activities, ensuring flawless delivery and impactful outcomes.
  • Insightful Research: Conduct comprehensive research on diverse topics, providing well-informed summaries and actionable recommendations to support strategic initiatives.

What You'll Bring

Ideally qualifications in Business Administration, office management or a related field (desirable but not essential). A minimum Negative Vetting 1 (NV1) security clearance as required by the Commonwealth.

Previous experience in a similar role, ideally within the Defence or professional services industries. More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Work With Us

At Downer Professional Services, we offer a supportive culture where our high-performing teams thrive on collaboration and celebrate the unique contributions of every individual.

Our business is committed to making a real difference in protecting Australia's interests, and we invest in our people's growth through skills recognition, career mapping, and professional development opportunities.



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