Senior Administrator

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000

Dynamic Team Assistant

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This role combines office management with executive assistance. You will proactively manage diaries, meetings, and communications for senior executives while overseeing all aspects of office operations.

The ideal candidate will have exceptional organisational skills, be able to prioritise in a fast-paced environment, and maintain discretion, maturity, and professionalism.

Responsibilities:

Executive Support

  • Manage calendars, schedule meetings, and coordinate appointments for senior executives
  • Prepare documents, reports, presentations, and agendas
  • Process expense claims and reconcile invoices
  • Assist with collation and distribution of board and management reports

Meeting & Event Coordination

  • Organise internal and external meetings, including agendas, minutes, venues, and catering
  • Arrange logistics and technology setup for executive, board, and cross-functional meetings
  • Support planning and delivery of internal events such as all-staff updates, strategy offsites, and team functions

Office & Administration Management

  • Oversee office reception duties, visitor welcome, and access coordination
  • Liaise with building management and service providers for maintenance and operational needs
  • Order and maintain office and kitchen supplies, liaising with vendors as required
  • Coordinate travel bookings, itineraries, and accommodation for executives and staff

Requirements:

  • Previous experience as an Office Manager, Executive Assistant, or senior-level administrator
  • Exceptional organisational skills, with the ability to prioritise in a fast-paced environment
  • Ability to remain calm and work effectively under pressure while managing competing priorities
  • Strong verbal and written communication skills
  • High level of discretion, maturity, and professionalism
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and intermediate Excel)
  • Comfortable engaging with senior stakeholders and external partners
  • Tertiary qualifications in Business, Administration, or a related field
  • Experience supporting multiple senior stakeholders simultaneously

Working Rights - Applicants must hold current permanent and full-time working rights in Australia.

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