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Project Coordination Specialist

2 months ago

Jandakot, Australia Ventia Full time

Project Administrator

Ventia is a prominent infrastructure services provider, operating throughout Australia and New Zealand, dedicated to delivering essential services to our communities. We are currently looking for a Project Administrator to support our Electrical Capital Works team in overseeing the execution of projects, ensuring adherence to budgetary constraints and compliance with project specifications, timelines, environmental standards, and safety protocols.

This position will be stationed at our operational depot and will report directly to the Construction Superintendent.

Key Benefits

  • Full-time position with flexible working hours
  • Consideration of diverse skills and experiences
  • Supportive and collaborative team atmosphere
  • Salary commensurate with experience
  • Salary range: Total Fixed Remuneration based on experience level

Main Responsibilities

  • Oversee road construction project and contract management activities
  • Manage all project-related documentation, ensuring precise record-keeping and timely communication with stakeholders
  • Develop client relationships from contract initiation through to project completion
  • Assist the Construction Superintendent in monitoring and reporting on project performance and scope
  • Prepare weekly, monthly, and quarterly contractual reports as necessary
  • Create site-specific work orders for subcontractors and manage subsequent purchase orders
  • Coordinate with contractors regarding payment schedules and variations
  • Submit completion documentation to clients
  • Certify monthly payments to contractors
  • Collaborate with the Construction & Commercial Manager on contractual matters
  • Work with the finance team to assist with monthly progress claims
  • Support the organization and preparation of materials for toolbox meetings
  • Perform other administrative tasks as required

Candidate Profile

  • Proven experience as a Project Administrator in a related field
  • Advanced proficiency in Microsoft Excel and Power BI is highly desirable
  • Intermediate skills in MS Office Suite (Word, Visio, PowerPoint, and Outlook)
  • Strong communication and writing abilities
  • Demonstrated capacity for accurate and efficient data processing
  • Exceptional attention to detail and organizational capabilities

About Ventia
Ventia values the diverse experiences, talents, and cultures that our employees contribute to the organization. We are committed to fostering a safe and inclusive environment that provides equal opportunities for individuals from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ individuals, women, veterans, and people with disabilities.

If you are looking for a rewarding challenge within a dynamic and growing company, we encourage you to consider this opportunity.

Reference Number: 158809