Administrative Team Lead

2 weeks ago

Adelaide, South Australia beBeeAdministrative Full time $80,000 - $100,000
Job Opportunity

This role presents an exceptional chance to lead and support a dedicated team in delivering outstanding administrative services.

Main Responsibilities
  • Drive improvements in internal processes and patient experiences
  • Mentor team members with a professional, caring, and supportive approach
  • Streamline workflows and develop new procedures
  • Develop checklists, templates, and forms
  • Assist with recruitment and onboarding
  • Design and deliver induction training programs
  • Plan and coordinate changes to rosters
  • Oversee team activities and resolve issues
  • Coach and develop team members' skills and abilities
  • Act as liaison for healthcare professionals
  • Update systems and maintain administrative IT
  • Provide reporting and recommendations

To succeed in this position, you'll need:

  • 3+ years of supervisory experience in healthcare or medical administration
  • Experience streamlining workflows and developing procedures
  • A sound understanding of medical protocols and terminology
  • Excellent knowledge of patient experience principles and practices
  • Knowledge of Medicare and private billing processes
  • A sound understanding of the Privacy Act and employment legislation
  • Experience booking patients and rostering
  • An excellent command of the English language
  • Proficiency in Microsoft applications and flow-charting
  • Experience using medical software (Clinic to Cloud is preferred)
Key Qualities
  • Genuine interest in women's health and current issues
  • Commitment to continuous improvement and innovation
  • High emotional intelligence and empathy
  • Communication skills with integrity and transparency
  • Consistently high standards of behaviour and service delivery
  • Collaborative team player who values others' contributions
  • Diligence in work and patient care
  • A strong sense of purpose and drive to achieve goals
  • Resilience and ability to nurture it in others
  • Ability to multitask, prioritise effectively, and remain calm under pressure
  • An optimistic attitude and desire to create positive change
Required Qualifications
  • Certificate III or IV in Business Administration or Health Administration, or Management
  • Certificate IV in Training and Assessment or the Workplace Trainer Skill Set (advantage)
  • Working with Children Check and National Police Check
  • First Aid Officer and Emergency Warden certification
  • Possession of permanent work rights in Australia

  • Administrative Team Lead

    2 weeks ago

    Adelaide, South Australia beBeeLeadership Full time $90,000 - $110,000

    Administrative Leadership RoleThe ideal candidate will possess strong leadership and organisational skills, with the ability to manage competing priorities in a fast-paced environment. This is an opportunity to lead and support a dedicated administration team, allocating tasks and monitoring performance to drive business outcomes.Key Responsibilities:Manage...

  • Medical Administration Team lead

    3 weeks ago

    Adelaide, South Australia Her Women's Health Full time

    Overview Lead and support the Medical Administration Team and Functions for Her Health/Her OBGYN, a leading, innovative and compelling brand in women's healthcare:Drive improvement of internal administrative services and patient experiences Mentoring from a professional, caring, and supportive Practice Manager Monday to Friday only from 8:30 am to...

  • Medical Administration Team lead

    3 weeks ago

    Adelaide, South Australia Her Women's Health Full time

    OverviewLead and support the Medical Administration Team and Functions for Her Health/Her OBGYN, a leading, innovative and compelling brand in women's healthcare:Drive improvement of internal administrative services and patient experiencesMentoring from a professional, caring, and supportive Practice ManagerMonday to Friday only from 8:30 am to 5:00 pm -...

  • Medical Administration Team Lead

    3 weeks ago

    Adelaide, South Australia Her Full time

    Add expected salary to your profile for insights Her Health/Her OBGYN is offering a rare opportunity for an experienced medical administration supervisor to join our leading, respected and innovative women's healthcare practice as our Medical Administration Team Lead.Reporting to a highly qualified, and experienced Practice Manager, you will lead and support...

  • Medical Administration Team Lead

    2 weeks ago

    Adelaide, South Australia Her Full time

    Add expected salary to your profile for insightsHer Health/Her OBGYNis offering a rare opportunity for an experienced medical administration supervisor to join our leading, respected and innovative women's healthcare practice as our Medical Administration Team Lead.Reporting to a highly qualified, and experienced Practice Manager, you will lead and support...

  • Medical Administration Team Lead

    4 weeks ago

    Adelaide, South Australia Her Full time

    Add expected salary to your profile for insightsHer Health/Her OBGYN is offering a rare opportunity for an experienced medical administration supervisor to join our leading, respected and innovative women's healthcare practice as our Medical Administration Team Lead.Reporting to a highly qualified, and experienced Practice Manager, you will lead and support...

  • Medical Administration Team Lead

    4 weeks ago

    Adelaide, South Australia Her Full time

    Add expected salary to your profile for insightsHer Health/Her OBGYN is offering a rare opportunity for an experienced medical administration supervisor to join our leading, respected and innovative women's healthcare practice as our Medical Administration Team Lead.Reporting to a highly qualified, and experienced Practice Manager, you will lead and support...

  • Lead Administrator

    1 week ago

    Adelaide, South Australia Harrison McMillan Pty Ltd Full time $70,000 - $120,000 per year

    Exciting opportunity for an experiencedAdministrative Leadto oversee operations in a health department, staff development, and trial coordination within a busy clinical research unit.About the Company:A leading health organisation dedicated to advancing patient care and outcomes through world-class clinical research. Their work is underpinned by values of...

  • Administration Lead

    2 weeks ago

    Adelaide, South Australia Eldercare Full time

    Administration Lead - Learning and Development Eldercare, Adelaide, South Australia, Australia Join Eldercare as the Administration Lead in our Learning and Development team. Location: Eldercare Head Office, Eastwood Type: Full-time At Eldercare, our purpose is simple but powerful: to deliver peace of mind with our care. We are a...

  • Administration Lead

    2 weeks ago

    Adelaide, South Australia Eldercare Full time

    Administration Lead - Learning and DevelopmentEldercare, Adelaide, South Australia, AustraliaJoin Eldercare as the Administration Lead in our Learning and Development team.Location: Eldercare Head Office, EastwoodType: Full-timeAt Eldercare, our purpose is simple but powerful: to deliver peace of mind with our care. We are a not-for-profit aged care provider...