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Executive Assistant
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our Director of Engagement and Development and our Head of Philanthropy at Murdoch Children's Research Institute.
Key Responsibilities- Stakeholder Liaison: Serve as the primary point of contact for all stakeholders, including board members, major donors, internal team members, and other key contacts. Facilitate effective communication and coordination to build and maintain strong relationships.
- Meeting Coordination: Organise and coordinate internal and external meetings, events, and seminars, including sending personalised invitations, preparing agendas, setting up rooms, and arranging catering.
- Appointment Management: Oversee the Director's and Head's calendars, including scheduling appointments with stakeholders, preparing meeting materials, and ensuring all relevant information is presented and necessary actions are taken.
- Travel Arrangements: Manage travel plans, accommodation, and schedules for visitors.
- Stakeholder Communication: Handle correspondence, visitors, and phone calls professionally, ensuring a high level of service for all stakeholders.
- Education: Bachelor's degree in business administration, management, or a related field preferred.
- Experience: Minimum of 7 years of experience in an executive assistant or administrative role, preferably within a non-profit, research environment, or professional services. Proven experience working with executives, boards, and high-net-worth individuals (HNWIs).
- Skills: Exceptional organisational and time management skills, strong written and verbal communication abilities, proficiency in Microsoft Office Suite and donor databases (e.g., Raisers Edge), and excellent interpersonal skills.
- Personal Qualities: Detail-oriented, proactive, able to handle sensitive information with discretion, and capable of working independently and as part of a team.
- Competitive Salary: Benefit from a competitive salary and salary packaging options.
- Flexible Working Options: Enjoy a variety of flexible work arrangements to maintain a healthy work-life balance.
- Impactful Work: Be at the heart of our organisation, directly supporting the Director of Engagement and Development and the Head of Philanthropy.
- Networking Opportunities: Interact with influential board members, major donors, and other key stakeholders. This role provides valuable networking opportunities that can enhance your professional connections and career growth.
- Join a Reputable Organisation: Take advantage of a unique opportunity to be part of a respected research institute.
