Construction Industry Administrative Professional

7 days ago

Australia beBeeAdministrative Full time $30,000 - $40,000

Job Title:

Administration and Construction Support Specialist

This role presents a unique opportunity to join a rapidly growing construction business in Toowoomba. We are seeking an experienced administrator with expertise in the building industry to drive our operations forward.

Key Responsibilities:

  • Provide high-level administrative support to senior management, focusing on task coordination and process optimization.
  • Maintain impeccable organization skills, prioritizing tasks to meet stringent deadlines and ensuring seamless workflow.
  • Assist with scheduling, bookings, and other essential tasks as needed.
  • Develop effective communication strategies to engage with various stakeholders, including tradespeople, clients, suppliers, employees, and owners.
  • Support sales efforts by generating customer quotes, contracts, follow-ups, and general inquiries.
  • Perform general office duties, travel arrangements, and complete necessary documentation.
  • Prepare Safe Work Method statements and lodge form certifications related to the building and construction industry.
  • Schedule, track, and coordinate jobs while maintaining consistent communication with clients and staff.
  • Manage contracts, variations, and other essential documentation.
  • Familiarity with Xero, Builder Trend, and advantageous knowledge of Buildxact.
  • Proficiency in Microsoft 365, including Outlook, Excel, Word, Teams.
  • Daily reporting of activities.
  • Adherence to Workplace Health and Safety requirements and understanding.

Requirements:

  • Proven experience in a similar role within a fast-paced, family-owned business environment.
  • Exceptional time management skills with the ability to prioritize and manage multiple tasks effectively.
  • A self-motivated individual capable of working autonomously in a dynamic setting.
  • Ability to remain focused, adaptable, and detail-oriented under pressure.
  • Building industry knowledge and experience required.
  • Attention to detail is paramount.
  • Workplace Health and Safety legislation knowledge is highly desirable.
  • Flexible working hours available.

What We Offer:

  • Flexibility in working arrangements that prioritize work-life balance.
  • The opportunity to transition to permanent part-time and work from home after successful probation.
  • A supportive team environment within a family-owned business.
  • A growing business with exciting opportunities for growth and development.
  • A professional yet relaxed work culture.
  • A competitive hourly rate dependent on experience.

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