Project Coordinator Role

4 days ago

Perth, Western Australia beBeeContract Full time $90,000 - $120,000

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**Job Summary:** We are seeking a skilled Project Coordinator to assist the Project Managers with the administrative functions of projects in accordance with company management systems, Client requirements, Contractual requirements and specifications and Associated documentation.

**Key Responsibilities:

1. **Project Administration**: Prepare and manage subcontractor tender packages, negotiate contracts, and finalise agreements.
- Maintain procurement schedules, labour allocation, cost codes, and payment schedules.
Assess and process subcontractor and supplier claims, ensuring compliance with contract terms.
Prepare and submit head contract progress claims, variations, extensions of time (EOTs), and RFIs.
Maintain accurate registers for claims, variations, EOTs, and RFIs.
Administer security, final accounts, and project close-out documentation.
Coordinate shop drawings, defects lists, manuals, warranties, and as-built documentation.
Liaise with authorities for permits and approvals.
2. **Financial Management**: Analyse budgets, monitor project costs, and maintain positive cash flow.
Prepare monthly cost reports and detailed project reviews.
Identify and manage financial risks, reporting to Project Manager.
3. **Safety, Environmental & Quality Compliance**: Apply OHSE, environmental, and quality management systems to all project scopes.
Register subcontractors in compliance platforms and maintain legislative requirements.
Support site management with compliance oversight when required.
4. **Team & Communication**: Foster strong relationships with clients, consultants, subcontractors, and project teams.
Facilitate training and mentoring for junior staff and trainees.
Communicate openly, resolve disputes professionally, and support a collaborative team culture.
5. **Continuous Improvement & Ethics**: Contribute to process improvements and uphold high ethical standards.
Ensure confidentiality, avoid conflicts of interest, and comply with laws and company policies.

**What We're Looking For:

  • Prior experience as a Contracts Administrator in the commercial sector
  • Demonstrated experience working on projects between $1 million - $50 million (ideally builder side)
  • Strong skills in contract administration, cost tracking, and monthly reporting
  • Prior experience working for a Tier 2 or 3 builder within Australia
  • Strong administration experience

**Benefits:

  • A competitive salary package, aligned with experience and qualifications.
  • A supportive and experienced team committed to excellence.
  • Exposure to a diverse range of high-quality commercial projects.
  • A stable, long-term role with genuine career progression opportunities.
  • The chance to grow into a more senior role within a well-established company

**Diversity and Inclusion:** CoreStaff is a leader in workplace diversity, and we encourage applications from Indigenous Australians for all roles, females for non-traditional female roles, and applicants with disabilities to apply for all of our jobs.

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