Senior Project Coordinator

5 days ago

Brisbane, Queensland, Australia The State of Queensland Full time
Job Summary

We are seeking a highly skilled and experienced Senior Project Coordinator to join our team in the Office of Industrial Relations. As a key member of our Finance, Facilities & Procurement team, you will play a critical role in delivering contemporary and cost-effective accommodation related projects, including refurbishments, fitouts, relocations, and lease management.

Key Responsibilities
  • Lead key projects as required, including leases and accommodation projects, project planning, scoping, resourcing, minor works coordination and delivery, and the direct engagement and management of external architectural, planning, and other related resources.
  • Ensure assigned projects and programs of work are managed in accordance with the Department's strategy, policies, systems, and procedures, and according to the Office Accommodations Management Framework, and other relevant whole-of-government policy and guidelines.
  • Coordinate preparation of office designs and options to ensure the end product complements the existing facilities and achieves a cost-effective built solution with regards to site conditions, end user requirements, infrastructure availability, budget parameters, and all environmental conditions.
  • Coordinate internal resources, external consultants, government, and external building contractors, stakeholders, and other business units to ensure project objectives and delivery timeframes are achieved.
  • Complete procurement activities in alignment with OIR policies and procedures.
  • Identify emerging issues, risks, and priorities that may impact project delivery and proactively respond with strategies to address these impacts and mitigate delays.
  • Prepare timely and well-researched correspondence, briefings, reports, and submissions to meet reporting requirements and to support decision making by clients and management.
  • Develop, manage, and maintain effective stakeholder relationships and networks to ensure all projects achieve the desired objectives and identified benefits.
Key Capabilities
  • Demonstrated achievement in effectively managing and completing multiple office accommodation projects and managing minor works and maintenance programs.
  • Demonstrated knowledge and ability to interpret and apply government requirements, relevant policies as they relate to office accommodation projects.
  • Demonstrated well-developed communication, negotiation, consultation, and collaboration skills, including the proven ability to prepare and write high-level correspondence, presentations, and reports.
  • Proven ability to build and maintain productive relationships with internal and external clients and stakeholders and influence these parties to achieve organisational objectives.
  • Well-developed organisational skills, including the proven ability to multi-task, demonstrate sound judgement, and work effectively both independently and as part of a multi-disciplinary team.

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