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Pediatric Surgical Administrative Officer
2 weeks ago
Job Title: Chief Pediatric Surgical Officer
Job Summary:
The Royal Australasian College of Surgeons (RACS) is seeking a highly skilled and experienced Executive Officer to join their team in Melbourne or Sydney. As the Chief Pediatric Surgical Officer, you will be responsible for effectively administering the Paediatric Surgical Education and Training (SET) program in Australia and Aotearoa New Zealand.
- Provide executive level administrative support including drafting of reports and correspondence for the Committee Chair and Committee Members.
- Provide secretariat support for the Committee including agenda, minutes and action lists.
- Maintain accurate records of all the SET Trainees' clinical and assessment requirements, including monitoring the progress of each Trainee.
- Identify and assign important issues for discussion, ensuring that the Committee is kept up to date regarding important matters.
- Provide advice on policies and procedures to inform Committee decisions.
- Prepare and maintain records and correspondence in adherence to legal guidelines ensuring accuracy, clarity, and compliance with regulations.
- Accurately report data and information to a variety of external and internal bodies.
- Assist the Manager with the annual budget including scheduling of activities.
- Assist with special projects as required.
- Monitor and maintain budget including keeping accurate financial records.
- Maintain and update web pages and web content as required.
- Assist with the coordination of Hospital Accreditations.
- Assist with the coordination of meetings and events.
- Act as a point of reference and correspond with current Paediatric Trainees.
- Liaise with other RACS Specialty Training Board/Committees, Regional Offices, Specialty Organisations and Government bodies.
- Provide training, guidance and support to other RACS Staff to facilitate effective operation of the team.
Key Responsibilities:
Reporting to the Manager, SET the key responsibilities of the Chief Pediatric Surgical Officer will include:
- Providing executive level administrative support including drafting of reports and correspondence.
- Providing secretariat support for the Committee including agenda, minutes and action lists.
- Maintaining accurate records of all the SET Trainees' clinical and assessment requirements.
- Identifying and assigning important issues for discussion.
- Providing advice on policies and procedures to inform Committee decisions.
- Preparing and maintaining records and correspondence in adherence to legal guidelines.
- Accurately reporting data and information to a variety of external and internal bodies.
- Assisting the Manager with the annual budget including scheduling of activities.
- Assisting with special projects as required.
- Monitoring and maintaining budget including keeping accurate financial records.
- Maintaining and updating web pages and web content as required.
- Assisting with the coordination of Hospital Accreditations.
- Assisting with the coordination of meetings and events.
- Acting as a point of reference and corresponding with current Paediatric Trainees.
- Liasing with other RACS Specialty Training Board/Committees, Regional Offices, Specialty Organisations and Government bodies.
- Providing training, guidance and support to other RACS Staff to facilitate effective operation of the team.
Skills and Qualifications:
Applicants should have excellent administration skills with experience in an Executive Officer role. They should also possess excellent communication skills (both written and verbal) with the proven ability to produce formal correspondence, reports, agendas and minutes.
Other desirable qualifications include:
- Demonstrated high level organisational and time management skills to meet deadlines.
- High attention to detail and accuracy with data entry.
- Confidence in working in a complex environment with multiple stakeholders.
- Ability to successfully work in a team environment.
- Intermediate use of MS Office Online Skills (including Teams).
Benefits:
The successful applicant will receive:
- Flexibility to combine working from home with time spent in the office.
- RACS Professional Development Framework (Grow at RACS).
- Access to a wellbeing app.
- Annual wellbeing reimbursement.
- Additional, gifted leave at the end of the year.
- Access to online learning portal THRIVE with a catalogue of 89,000+ courses.
- Access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling.
About Us:
The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Islanders and Māori as the traditional landowners of Australia and Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.
How to Apply:
To apply for this role please submit your application by clicking on the
