Senior Administrator

7 days ago

City of Greater Geelong, Australia beBeeAdministrator Full time $90,000 - $110,000
Job Title

A Senior Administrator is required to support the effective running of a Committee, coordinating activities in accordance with relevant regulations, policies, procedures and timelines.

This includes selection, assessment requirements, hospital accreditations and coordinating documentation required for committee meetings.

The successful candidate will be responsible for drafting reports and correspondence, maintaining accurate records of all clinical and assessment requirements, identifying and assigning important issues for discussion, preparing and maintaining records and correspondence, accurately reporting data and information, assisting with special projects as required, monitoring and maintaining budget, and assisting with coordination of meetings and events.

Key Responsibilities:

1. Provide executive level administrative support, including drafting reports and correspondence.
2. Maintain accurate records of all clinical and assessment requirements.
3. Identify and assign important issues for discussion, ensuring the Committee is kept up to date regarding important matters.
4. Provide advice on policies and procedures to inform Committee decisions.
5. Prepare and maintain records and correspondence in adherence to legal guidelines, ensuring accuracy, clarity, and compliance with regulations.
6. Accurately report data and information to a variety of external and internal bodies.
7. Assist with special projects as required.
8. Monitor and maintain budget, including keeping accurate financial records.
9. Assist with coordination of meetings and events.

Requirements:

- Excellent administration skills with experience in an Executive Officer role.
- Excellent communication skills, both written and verbal, with the proven ability to produce formal correspondence, reports, agendas and minutes.
- Demonstrated high level organisational and time management skills to meet deadlines, including the ability to appropriately prioritise tasks.
- High attention to detail and accuracy with data entry.
- Confidence in working in a complex environment with multiple stakeholders.
- Ability to successfully work in a team environment.
- Intermediate use of MS Office Online Skills, including Teams.

Benefits:

- Flexibility to combine working from home with time spent in the office.
- Access to a wellbeing app.
- Annual wellbeing reimbursement.
- Additional gifted leave at the end of the year.
- Access to online learning portal THRIVE with a catalogue of 89,000+ courses.
- Access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling.

About Us:

We are a leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. We represent more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates. We also support healthcare and surgical education in the Asia-Pacific region and fund substantial research. There are nine surgical specialties in Australasia: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.

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