Admin Support Specialist

2 days ago


Edinburgh, Australia Ventia Full time

Opportunity

  • Ventia is seeking a highly skilled and experienced Admin Support Specialist to join our team in RAAF Base Edinburgh. The successful candidate will work closely with the Defence Maintenance Contract Manager to ensure effective planning, scheduling, resourcing, and progress monitoring.

About the Role

  • The Admin Support Specialist will be responsible for coordinating with the client for regular progress updates and supporting tradespersons via work order management and data entry tasks within Commonwealth Mandated Information Systems.
  • The role involves undertaking office-based administrative tasks, managing inventory records, preparing requisitions for procurement of materials and supplies, and assisting with the planning and scheduling of maintenance activities.

Key Requirements

  • The ideal candidate will have previous proven administrative experience in a similar role within a workshop environment and be proficient in Microsoft Office 365 applications.
  • A current Australian State or territory class C Driver's Licence is required, and the ability to maintain accurate records and reports, schedules, and information management systems is essential.

Benefits

  • Ventia offers a competitive salary package, including $65,000 per annum, plus superannuation, and opportunities for professional development and career growth.
  • The company provides a supportive and inclusive team culture, ongoing mentoring, and peer support, as well as flexible working hours and a strong commitment to work/life balance.

About Ventia

  • Ventia is a leading infrastructure services company operating across Australia and New Zealand, with a diverse and proud heritage.
  • We pride ourselves on working smart, safely, and sustainably, harnessing the latest technologies and brightest minds, and delivering essential services to the communities in which we operate.


  • Edinburgh, Australia Asset Personnel Full time

    Job SummaryWe are seeking a Trade Support Specialist to provide assistance to our team of tradespeople. This role involves performing various tasks and duties to ensure the smooth operation of our business.


  • Edinburgh, Australia Asset Personnel Full time

    Asset Personnel is seeking a skilled Trade Support Specialist to join our team.Job DescriptionAs a Trade Support Specialist, you will provide efficient and timely assistance to our team of tradespeople. Your duties will include:Supporting tradespeople with general mechanical tasks and dutiesMaintaining good knowledge of hand tools, such as drills,...


  • Edinburgh, Australia Asset Personnel Full time

    Job Summary:Asset Personnel is seeking a skilled Trade Support Specialist to join our team. As a Trade Support Specialist, you will provide efficient and timely assistance to our team of tradespeople, ensuring the smooth operation of our trade operations.Key Responsibilities:Provide support to tradespeople, including performing general mechanical tasks and...


  • Edinburgh, Australia Asset Personnel Full time

    The Trade Support Specialist will provide essential assistance to a team of skilled tradespeople at Asset Personnel. The ideal candidate has strong organisational and time management skills, attention to detail, and the ability to work autonomously.This role involves performing general mechanical tasks and duties, including providing efficient and timely...


  • Edinburgh, Australia Asset Personnel Full time

    Job DescriptionWe are seeking a highly organized and skilled Trade Support Specialist to join our team at Asset Personnel. In this role, you will provide efficient and timely assistance to our team of tradespeople.Key Responsibilities:To assist with various tasks and duties as required by the tradespeople.To possess good knowledge of hand tools such as...


  • Edinburgh, Australia Asset Personnel Full time

    Job Summary:We are seeking a reliable and organized Trade Support Specialist to join our team at Asset Personnel. This role will provide essential assistance to our tradespeople, ensuring timely and efficient completion of tasks.Responsibilities:Support the trades team by providing administrative assistance, including scheduling and coordination of work...


  • Edinburgh, Australia Asset Personnel Full time

    Job OverviewWe are seeking a highly organized and skilled Trade Support Specialist to join our team at Asset Personnel. This role is ideal for individuals who possess excellent communication skills, a strong attention to detail, and the ability to work autonomously.ResponsibilitiesThe successful candidate will provide efficient and timely assistance to our...


  • Edinburgh, Australia Asset Personnel Full time

    Job DescriptionAt Asset Personnel, we are seeking a highly skilled and dedicated Mechanical Support Specialist to join our team. As a key member of our operations, you will play a crucial role in ensuring the smooth functioning of our mechanical tasks and duties.Key Responsibilities:Provide timely and efficient support to our team of tradespeople, enhancing...


  • Edinburgh, Australia Airbus Australia Pacific Full time

    About This RoleAircraft Life Support Systems Specialist (ALSE)At Airbus Australia Pacific, we are seeking a highly skilled and experienced ALSE to join our Surveillance & Response Maintenance Team in Edinburgh.As an ALSE, you will be responsible for undertaking aviation maintenance activities to meet the needs of Airbus Australia Pacific, working as part of...


  • Edinburgh, Australia KBR Inc. Full time

    We are seeking a highly skilled Field Service Support Specialist to join our team at KBR Inc. in Adelaide, Australia.About the RoleThe successful candidate will provide level 1 operative support for the Joint Mission Planning System (JMPS) software utilised at the Distributed Ground Station Australia (DGS-AUS). This includes help desk functions, technical...


  • Edinburgh, Australia KBR Inc. Full time

    Job OverviewKBR Inc., a leading global provider of technology and engineering solutions, is seeking an experienced Global Operations Support Specialist to join our team. In this critical role, you will provide level 1 support for the Joint Mission Planning System (JMPS) software utilized at the Distributed Ground Station Australia (DGS-AUS).About KBRWe...


  • Edinburgh, Australia Ventia Full time

    We are seeking an experienced Administrative Support Coordinator to join our Admin Support team at RAAF Base Edinburgh.The successful applicant will support the Defence Maintenance Contract Manager to ensure effective, efficient and best practice planning, scheduling, resourcing and progress monitoring. They will also coordinate with the client for regular...


  • Edinburgh, Australia Ventia Full time

    About the Role Ventia, a leading infrastructure services company, is seeking an experienced Heavy Vehicle Mechanic to join our Defence Maintenance Contract (DMC) team in a full-time permanent capacity. What We Offer A secure, permanent full-time role at RAAF Edinburgh with excellent work-life balance. Specialist upskilling opportunities through industry...


  • Edinburgh, Australia Airbus Australia Pacific Full time

    Job OverviewWe are seeking a highly skilled Aviation Maintenance Specialist to join our team in Edinburgh, Australia. As an Aviation Maintenance Specialist, you will be responsible for performing scheduled and unscheduled maintenance, modifications, fault rectification, and aircrew fitment in support of surveillance and response activities.


  • Edinburgh, Australia Serco Full time

    About SercoADF Health Services is a leading provider of integrated healthcare services to Australian Defence Force personnel. As part of this contract, Serco, in partnership with Bupa, delivers defence-ready clinical and support staff across 50+ on-base locations nationally.Salary Range: $65,000 - $85,000 per annumThis competitive salary reflects the...


  • Edinburgh, Australia MACRO Recruitment Full time

    Long term contract to assist Department of Defence. For technician or maintenance engineer interested in setting up and conducting trials in laboratories and outdoor ranges of prototype guided weapons. - Requires hands on experience working in technical workshops and using power tools, and Australian Citizenship (for security clearances) - Salary guide: up...


  • Edinburgh, Australia MACRO Recruitment Full time

    Long term contract to assist Department of Defence. For a Welder, Fitter, Technical Officer or Maintenance engineer interested in setting up and conducting trials in laboratories and outdoor ranges of prototype guided weapons. - Requires hands on experience working in technical workshops and using power tools, and Australian Citizenship (for security...


  • Edinburgh, Australia MACRO Recruitment Full time

    Contract to assist Department of Defence. For technician or maintenance engineer interested in setting up and conducting trials in laboratories and outdoor ranges of prototype guided weapons. - Requires hands on experience welding and working in technical workshops and using power tools, and Australian Citizenship (for security clearances) - Salary guide: up...


  • Edinburgh, Australia Asset Personnel Full time

    The ideal candidate will have the ability to work efficiently and effectively in a fast-paced environment, providing high-quality support to our team of tradespeople. The role requires excellent communication skills, with the ability to interact with colleagues at all levels.Key Responsibilities:Assist tradespeople with tasks and duties, ensuring timely...


  • Edinburgh, Australia Australian Government Full time

    $91,702 - $104,753 + up to 15.4% Superannuation - Edinburgh - SA **The Role** Are you interested in being involved with Electronic Warfare (EW), Electronic Warfare Self-Protection (EWSP) reprogramming, and providing specialist advice on EW matters? If so, then the APS 6 - Technical Specialist - Systems Capability Manager is the job for you. This position...