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School Receptionist

2 weeks ago

North Ryde, New South Wales, Australia Macquarie University Full time
This is a School Receptionist role with Macquarie University based in North Ryde, NSW, AU
== Macquarie University ==

Role Seniority - junior

More about the School Receptionist role at Macquarie University

PRIMARY DETAIL


• Annual base salary $78,954 (HEW 4) plus 17% superannuation and leave loading
• Full time, fixed term role until December 2025
• Based at Macquarie University, Wallumattagal Campus, North Ryde

About Us

Macquarie University Special Education Centre (MUSEC) is an Independent School based at Macquarie University providing high quality education to primary students with mild to moderate intellectual disability, autism and language difficulties across Kindergarten to Year 6.

MUSEC School provides an innovative education to achieve the best outcomes for the students. MUSEC School offers small classes, personalised education programs, well qualified staff. We are a community known for its inclusivity, expertise and dedication to our students, education and to each other.

About the role

This role is 35 hours per week, with hours from 8:00am – 3:30pm, commencing as soon as possible. There is some flexibility in non-term time.

MUSEC School's ability to provide high quality education to the students is directly dependent on the experience, knowledge and professionalism of its staff.

This role delivers comprehensive administrative support for School operations and assists the School leadership team.  You will manage all front office enquiries, answer and direct phone calls, assist students and parents, provide a wide range of administrative support to the Executive Team, and have oversite of the school management system. 

About You

Applications are invited from warm and friendly administrative professionals who have had extensive school experience to join our team.

We are seeking a candidate who genuinely enjoys working with young children, values relationships, and brings patience and a positive energy to their daily work.  As the first point of contact for students, families and visitors, our school receptionist plays a vital part in creating a calm, caring and warm atmosphere within the school.  From liaising with parents about excursions, transport, uniforms, canteen, administering student medication, tending to a sick or injured student, or calmly responding to the unexpected, the successful candidate must be adaptable and able to adjust plans to address changing priorities.  You will also provide basic First Aid and health care to students.

The successful applicant will have prior experience in a school environment. They will communicate clearly and warmly and will demonstrate flexibility and adaptability. They will work confidently and independently, while also contributing positively to the school culture.  Empathy, discretion and professionalism in handling confidential information are essential, as is the ability to remain calm and solutions-focused under pressure.

This role is dynamic and forever changing due the nature of the school.  It is essential that the successful candidate is proficient skills in Microsoft Office, as well as have a willingness to continue to learn new IT systems and student management system

To Apply

To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:

  • Demonstrated competence in reception, administrative support or front desk customer service, preferably in a School

  • Excellent interpersonal and communication skills with a calm, welcoming and professional manner.

  • Strong organisation, attention to detail, time management, and multitasking abilities, especially in a fast-paced environment.

  • Discreet, reliable and confident in handling with confidential and sensitive information.

  • Database experience and using it with accuracy

  • Proficiency in Microsoft Office (Word, Outlook, Teams, Excel) and the capacity to quickly learn new systems and technologies.

  • Attendance at school events which fall outside standard work hours.

*Please note that this position requires pre-employment checks. This role also requires a current NSW Working with Children Check clearance and a First Aid Certificate. 

Specific Role Enquiries: Jacqui Cashmore - jacqui.cashmore@mq.edu.au

Applications Close:  Thursday 28th of August 2025 at 11:59pm

We reserve the right to progress or decline applications at our discretion and may close this advertisement prior to the listed closing date.

Why work at Macquarie  

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre.  Not only are we close, take a look at our benefits on offer:    

  • 17% Superannuation    

  • Subsidised onsite parking options   

  • Flexible working options   

  • Training and professional development   

  • Onsite childcare facilities   

  • Discounted health insurance (Medibank)   

  • Onsite vacation care   

  • Employee Assistance Program   

  • Subsidised membership at the Sport & Aquatic Centre  

  • Onsite GP, imaging & physio clinics  

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

28/08/2025 11:59 PM

​ A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.

Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the Macquarie University team will be there to support your growth.

Please consider applying even if you don't meet 100% of what's outlined

Key Responsibilities
  • Delivering administrative support
  • Managing front office enquiries
  • Overseeing school management system
Key Strengths
  • Reception and administrative support
  • Interpersonal and communication skills
  • Organisational skills
  • Database experience
  • Microsoft Office proficiency
  • First Aid knowledge
Why Macquarie University is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that's right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with Macquarie University not with Hatch.