Administration Officer

This is a Administration Officer role with NSW Health based in Blacktown, NSW, AU
-- NSW Health --

Role Seniority - mid level

More about the Administration Officer role at NSW Health

Expertly manages diaries, meetings and executive support
Produces high quality documents and confidential reports
Builds strong, trusted relationships across departments
Employment Type: Temporary Full Time (up to 08/03/26)
Position Classification: Administration Officer Level 5
Remuneration: $38.39- $39.26 per hour
Hours Per Week: 38 (Job Share may be considered for part time hours)
Location: Blacktown Hospital
Where you'll be working
Blacktown Hospital is situated in a rapidly growing, culturally diverse community, providing modern facilities aimed at enhancing staff experience and patient outcomes.
State-of-the-art facilities designed for exceptional care.
Teaching hospital offering university students a rich, supportive experience.
Dedicated outdoor staff areas with landscaped gardens for well-being.
Convenient access to Westpoint shopping centre, just a 10-minute walk away.
Parking options available: onsite parking for a small fee, all-day street parking, and proximity to Blacktown train station.
Discover more about our workplace culture by watching this short video: Hear from Our Staff.
What You'll Be Doing
This key role supports two Directors by providing high-level executive, secretarial and administrative assistance in a fast-paced and confidential environment. Your responsibilities will also include:
Managing complex diaries, meetings and correspondence
Preparing quality documents, reports and briefings
Building trusted relationships across all levels
Maintaining accurate records and reporting systems
Providing support across the broader Executive Team
How To Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.
Selection Criteria
Demonstrated excellent written and verbal communication skills with proven ability to prepare and review complex correspondence within a senior executive environment.
Demonstrated experience in providing high level administrative assistance and support to a senior executive in a complex and busy environment, supported by a demonstrated capacity to exercise initiative and judgement.
Proven high level organisation skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines.
Demonstrated ability to independently and effectively manage the diary and emails of a busy senior executive and competently make decisions and progress issues on their behalf.
Demonstrated ability to interpret complex information and advice and use discretion in knowing when to escalate matters of importance and/or urgency.
Demonstrated ability to work independently as well as conscientiously working to team goals and values.
Excellent interpersonal skills and ability to exercise sound judgement in challenging or difficult situations.
Advanced proficiency in the use of the Microsoft suite of office products and ability to effectively utilise an electronic document management system, such as HP Records Manager.
Requisition ID: REQ579536
Applications Close: 10th June 2025
Need more information?
Discover more about the application process.
Review the detailed Position Description for insights into role requirements and criteria.
Explore the selection process, employment checks, outcomes and notifications.
For inquiries about the role, contact Rebecca Borg on 0419485876
People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.
Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/
Blacktown hospital car parking allocation model is changing. There is a managed waitlist for parking for new staff commencing at Blacktown Hospital. This does not apply to staff with a disability parking permit.
Please note: A person who is not an Australian citizen or a permanent resident is only eligible for temporary employment for a period not longer than the duration of their current visa or a period not shorter than the duration of the advertised position.

Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the NSW Health team will be there to support your growth.

Please consider applying even if you don't meet 100% of what's outlined

Key Responsibilities

• Managing diaries and meetings
• Preparing documents and reports
• Building relationships

Key Strengths

• Diary management
• Document preparation
• Relationship building
• Problem-solving
• Interpersonal skills
• Microsoft Office proficiency

Why NSW Health is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that's right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with NSW Health not with Hatch.

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