Service Administrator

4 weeks ago

SA Adelaide Central Adelaide, Australia Tanya Murray Full time

An exciting opportunity for an experienced Service Administrator/Administrator to join a reputable business Your new company Hays are proud to be partnering with a Nationally recognised leader in fire protection and safety solutions. With over 135 years of experience safeguarding lives and property, this organisation delivers comprehensive services across fire systems design, installation, maintenance, and security technologies. Their Adelaide operations play a vital role in supporting industries such as mining, healthcare, government, and infrastructure, offering innovative and sustainable solutions backed by technical expertise and a strong customer focus. Employees enjoy a collaborative team environment, opportunities for professional growth, and the chance to contribute to meaningful work that protects communities and critical assets. Your new role Your new role as Service Administrator will join a fantastic team reporting to the General Manager. You will be part of a small, busy team responsible for duties not limited to:

Manage timesheet data entry, phone support, and administration of vehicle and special hazard systems.
Oversee procurement, logging, and distribution of test books, uniforms, PPE, and other essential materials.
Monitor and maintain EHS compliance records, including inductions, licenses, and permits.
Handle document management and generate condition reports as requested by customers.
Respond to customer enquiries promptly and professionally, ensuring accurate communication.
Administer purchase orders and invoicing to optimise cash flow and minimise payment delays.
Process accounts receivable and payable transactions, including coding and daily banking.
Support fleet management through coordination of vehicle requirements and electronic filing.
Uphold EHS policies and contribute to continuous improvement initiatives across the service team.

What you'll need to succeed To be considered for this role, you will meet the following criteria:

Strong organisational skills with the ability to manage multiple administrative tasks efficiently.
High attention to detail for accurate data entry, document management, and compliance tracking.
Excellent communication skills to handle customer enquiries professionally and promptly.
Ability to manage invoicing and financial transactions accurately while meeting deadlines.
Capability to work collaboratively within a service team and contribute to process improvements.
Competence in using business systems and technology for reporting, record-keeping, and fleet coordination.

What you'll get in return In return for your hard work and dedication, you will enjoy:

Supportive team and management structure with all training provided
Planning and support for progression
Working for a global organisation which bring job stability
Ability to showcase and expand on your current skills

What you need to do now Tanya Murray is recruiting this exciting permanent opportunity so if this sounds like the role you have been looking for and meets all the above requirements, apply ASAP via the link. At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from a diverse background to apply. Please click here to apply.

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