Finance Manager

Safety & Environment

- Take a pro-active interest in safety matters
- Perform monthly safety observation rounds and uphold Vopak Safety Standards
- Support Management of Change processes related to safety
- Have a solid understanding of the Vopak Fundamentals
- Understand and support the THA requirements
- Ensuring the prevention of pollution
- Comply with applicable environmental regulations

Management Team (MT)

- Contribute to the strategic planning for Vopak Australia.
- Participate actively in the weekly MT meetings.
- Set the example in terms of behaviour, especially in the area of Safety and Environment.
- Act as a functional counterpart for the divisional management team or corporate department.
- Provide input on the development of Vopak Australia strategy
- Initiate and lead discussions to drive the formulation of the strategy
- Support data analysis for strategic assumptions and execution monitoring.
- Support management decision-making by evaluation and advising on financial and economic, risk and legal implications, liability exposure on expansion projects and project tenders
- Drive Enterprise Risk Management initiative in Vopak Australia and complete Quarterly risk review for Vopak Group
- Ensure all Vopak Assets and risks are adequately insured
- Projects support - Prepare financial evaluation for all proposed projects.
- Ensure alignment with the Governance framework consistently throughout all business units in Australia, ensuring alignment with the Corporate framework.
- Initiate and embed Stewardship reviews (CRSA)
- Maintain and improve Standard process and internal financial controls
- Apply at all times the Delegation of Authority (internal Holy List)
- Management Reporting (Forecasting and Budgeting)
- Maintain rigorous management Reporting in collaboration with Division Finance group.
- Undertake company secretarial functions for Vopak Australia Entities
- Maintain and monitor forecast accuracy in the LE and Budgeting process at all times
- Conduct Performance and Variance Analyses for planning and reporting processes.
- Lead Balance Sheet reviews with the finance team for monitoring balance sheet health.
- Prepare quarterly “Latest Estimate” report and submit to Vopak Corporate Office
- Complete monthly cash flow forecast and submit to Vopak Treasury (Rotterdam)
- Lead and coordinate with all departmental heads for submission of annual budget for Vopak Australia
- Coordinate and complete quarterly plan list for Vopak Australia
- Complete monthly finance reports for Vopak Australia
- Maintain knowledge of tax legislation developments and implications for Vopak’s business
- Prepare annual tax returns for Vopak Australia
- Prepare statutory financial statements
- Prepare Sydney monthly payroll and maintain associated records and personnel records
- Financial Planning and Analysis
- Monitor capex spend and project progress in tandem with Strategy KRA
- Implement a process for prioritising capital requests by business units, growth projects from greenfield/brownfield
- Develop reports for monitoring capital expenditure vs. budgeted vs. market or capacity demands.
- Review and revise business case assumptions, preparing bridge analyses.
- Use Post Implementation Review (PIR) data for planning actions and improvements.
- Ensure viability of business operations through ongoing testing and competitive analysis

Cost Management

- Challenges the status quo of current business practices. Analyse available data to identify opportunities to deliver supplier related benefits
- Lead / collaborate with Division Finance on projects which look to leverage the synergies between local, division and global opportunities
- Optimize cash and working capital through payment terms and inventory management
- Develop and recommend improvement actions and processes
- Control cost of capital expenditure within CAPEX budgets
- Address non-conformance with spending authorisations

Customer Management

- Maintain knowledge of customers’ business and markets
- Assist the Commercial Manager in the development of customer contracts
- Oversee and coordinate customer claims to ensure resolution
- Prepare annual Darwin petroleum Customer Budget.
- Issue to Customers for review, resolve queries and obtain approval
- Respond and resolve customer queries or complaints

People Management

- Manage the Finance Department with a continuous improvement mindset by managing behaviour and development of team members
- Conduct timely appraisal discussions with direct reports
- Set at least one clear people objective annually for team development
- Ensure high levels of employee engagement and provide constructive and regular feedback
- Assist employees identify training needs based on performance review feedback and role requirements
- Ensure that all direct reports roles and objectives are clear and understood
- Manage the resourcing of the team (including all leave and work schedules)
- Assist Vopak Group and regional offices in administration of expatriate and inpatriate remuneration.

Quality Management

- Communicate the importance of effective quality management and of conforming to the QMS requirements.
- Ensure that the QMS achieves its intended results and engage staff in its effectiveness.
- Promote the integration of QMS requirements into business processes.
- Ensure resources needed for the QMS are available.

Skills and Competencies

Safety, Health and Environmental Management

- Complete # SOR per annum
- Conduct SOR with team members

Governance

- Complete all CRSA actions within one year of findings
- Implement the Stock Management procedures at all terminals in Australia within one year
- Roll out training of finance personnel on Stock Management policy

Cost Management

- Implement the TPP tracking within management reporting framework for monitoring procurement benefits
- Number/Percentage of workdays achieved without safety incidents/infringements (per year).
- Degree of compliance to [type] requirements, standards or procedures (per year).
- Degree of achievement in Employee Engagement Index (from Survey) (per year).
- Extent of conformance on leadership practices (per year).
- Degree of budgetary variance in actual against forecast levels (per year).
- Number/Percentage of on-time submissions and/or reports against stipulated standards (per year).
- Degree of achievement in cost management against stipulated levels (per year).
- Extent to which risk-related cases were reviewed, identified and addressed (per year).

Experience and Education

- 8 + years’ experience in a Senior finance manager role
- Experience in the chemical and fuel industry would be beneficial
- Relevant experience in managing organisational risk
- Previous experience in managing a team

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