Examinations Coordinator, Assessment Services

Examinations Coordinator, Assessment Services

Posted: 12/09/2025

Closing Date: 26/09/2025

Job Type: Permanent - Part Time

Location: Sydney CBD

Job Category: Administration and Office Support

The Royal Australaslan College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

Our Values

Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

Why Join Us?

As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.

Our 3-2-1 Hybrid Working Model

- 3 days from anywhere in Australia or Aotearoa New Zealand per week,
- 2 days from an RACP office location per week,
- 1 of the two days per week in office spent with your team.

Job Description

About the Role

The primary purpose of the Examinations Coordinator role is to support the effective planning, coordination, and delivery of the Divisional Written Examination. Working closely with the Executive Officer, the Coordinator is responsible for managing examination logistics, supporting committee operations, and providing high-quality service to candidates, examiners, committee members, and suppliers.

Please note: this is a permanent part-time role.

Key Accountabilities

- Coordinate timelines, processes, communications, and documentation to support the effective delivery of Divisional Written Examinations, ensuring accuracy, compliance, and a high standard of service to stakeholders
- Provide secretariat support to the Divisional Written Examination Committees and other relevant meetings, including preparing agendas and briefs, organising logistics, attending meetings, drafting minutes and correspondence, and supporting implementation of decisions, policies, and procedures.
- Support the planning and delivery of standard setting sessions, candidate information sessions, and committee meetings, including organising travel and accommodation for staff and committee members.
- Maintain accurate records of candidate applications, eligibility, withdrawals, special considerations, and examination results to ensure integrity and reliability of data.
- Manage the exams inbox by triaging and responding to enquiries, escalating complex or sensitive matters, and ensuring timely resolution of urgent issues.

Desired Skills and Experience

- Qualifications or equivalent experience in high-level administrative support.
- Experience in a fast-paced and complex environment supporting multiple stakeholder groups.
- Strong interpersonal skills with the ability to build effective working relationships across teams and with external stakeholders.
- Excellent planning and organisational skills, with the ability to manage competing deadlines while maintaining high standards.
- Commitment to professionalism, confidentiality, and ethical standards.
- High level of accuracy and attention to detail, including proofreading.
- Demonstrated initiative and sound problem-solving skills.
- Strong written and verbal communication skills, including the ability to handle sensitive enquiries.

Interested?

If you are interested in applying, please submit your CV and Cover letter by COB 26 September 2025.

If you have any questions, please email recruitment@racp.edu.au

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