[Urgent Search] Project Officers – Hedland

Welcome to IBN Corporation and thank you for your interest in joining our team.

IBN Corporation is proud to serve as the Trustee for the Mining Area C (MAC) Agreement between BHP Billiton Pty Ltd and the IBN Claim Group – representing the Yinhawangka, Banyjima, and Nyiyaparli peoples of the Pilbara region.

Established in 2001, IBN is a charitable organisation committed to advancing the social, economic, and cultural wellbeing of our Members. We deliver a broad range of programs and services across key areas such as health, education, housing, culture, enterprise development, and employment.

Our head office is located in South Hedland, Western Australia, approximately 350 kilometres north of the Mining Area C Project, with additional offices in Perth, Tom Price, and Karratha, enabling us to stay closely connected, remain accessible and responsive to the IBN membership.

We look forward to the possibility of working together in shaping a stronger, more vibrant future, making a lasting impact to the IBN Membership and wider community.

The Opportunity
Reporting to the Operations Support Manager the Project Officer will be part of a strong team leading projects and portfolios that include coordinating events, project management, property, travel and fleet coordination, procurement and contract management. The Project Officer will be team and customer service oriented, flexible, able to work independently and manage competing priorities. The Project Officer will also need to have strong written and verbal communications skills, interpersonal skills and an ability to build relationships with a broad range of people.

The Role

We are looking to engage Project Officers on a Fulltime basis, as well as maintaining a casual pool too assist in peak periods.

Key Responsibilities include but not limited to:

Provides administrative support to a range of projects, initiatives, services or systems to deliver on IBNs strategy and outcomes.

Organises meetings, forums and events, including invitations, venue and travel booking, equipment, catering, room set up and meeting correspondence.

Provides customer service to members and stakeholders.

Responsible for purchasing and procurement, including coordination of consumables and merchandise.

Supports and participates in the preparation of reports, minutes, presentations and other materials for internal and external stakeholder groups.

Maintains and updates corporate records and coordinates mail services.

Supports travel and accommodation bookings and coordination of fleet.

Reviews tasks and administrative procedures to identify and implement improvements.

Demonstrates a commitment to teamwork and contributes to decision-making.

At all times performs duties in accordance with organisational policies and standard operating procedures.

Continuously conducts themselves in accordance with the IBN Code of Conduct, HR policies and Work Health and Safety policies.

Other duties as directed

The Requirements

Ability to work with Aboriginal people and demonstrate an understanding of Aboriginal Australian culture.

Good verbal, interpersonal and written communication, with the ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander people.

Proven time management and organisational skills and experience with a diverse workload within time constraints to meet deadlines.

Well-developed experience in undertaking administrative tasks with the ability to provide support services including word processing, spreadsheets, databases and presentations.

Proven skills in research and conceptual thinking, with the ability to analyse information to solve problems.

Ability to work positively and effectively in a team environment to achieve outcomes.

Adaptable and open to learning new skills and methodologies.

Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)

Appointment requirements

National Police Check (no older than 6 months and renewed every 3 years)

Valid Western Australian Driver’s Licence (not Learner’s permit)

Able to travel and work throughout Western Australia according to business needs

CPR certification HLTAID009 (to be completed and maintained on commencement)

The Perks

Above Award rates

Staff benefits including Physical Exercise allowance and discounted health insurance

Not for profit Salary packaging up to $18,550 (tax free) per annum

Please apply directly through SEEK with a CV and brief cover letter outlining why you are interested in the role and how your experience meets the requirements. Shortlisting will commence immediately and will include initial phone screening.

Note

IBN may commence appointment proceedings immediately, appoint by invitation or make no appointment at all. Only short-listed candidates will be contacted.

This opportunity is only open to candidates with the right to work in Australia.

IBN Members, Aboriginal and Torres Strait Islander members of the community are encouraged to apply.

IBN does not accept unsolicited résumés, fees, or associated costs from recruitment agencies, search firms, or third parties.

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