General Administration

The Opportunity

We are seeking a Part-Time, Fixed-Term General Administration Receptionist to join our school community. This position is 20 hours per week, working school hours from 11:00am to 3:00pm, Monday to Friday. The appointment will commence as soon as possible and continue until 26 January 2027.

We are pleased to share a series of short videos that highlight the heart of our school—our vibrant culture, our deep-rooted faith, and the opportunities for growth and new beginnings that we offer every staff member. These stories reflect who we are as a community and the values that guide everything we do.

School Culture, New Life, Faith

Please ensure your application includes a cover letter, resume and a document addressing the key selection criteria within the Position Description.

The Position

- Title: General Administration - Receptionist
- Classification: Education Support Level 2 Category B (all school holidays)
- FTE/ Hours per fortnight: .53FTE - 20hours per week 11.00am to 3.00pm Monday to Friday
- Employment Status: Fixed Term
- Location: Notre Dame College Knight St or Emmaus Campus, Shepparton
- Start Date:Asap until 27 January 2027

Why choose to work at Notre Dame College:

Mission: Notre Dame College is a Catholic co-educational secondary college located in Shepparton, within the Goulburn Valley. Rooted in our faith in God and built upon Marist-Mercy traditions, we provide a comprehensive and challenging educational experience for all students and staff within a faith-filled, pastoral community. Together with families, we strive to develop the full potential of each individual within a just and caring Christian environment.

Vision: Our vision is encapsulated in the phrase “To seek, to see, to respond.” We aim to grow our Catholic community and nurture high-achieving, globally connected students. These students recognise their responsibilities to themselves, each other, and the communities they inhabit. They respond as good citizens and people of faith, actively contributing to positive change.

Values: Notre Dame College seeks to embed the following values into its life:

- Justice and Service: Upholding fairness and compassion, we encourage students and staff to serve others selflessly.
- Compassion and Respect: We foster an environment where empathy and respect for one another prevail.
- Courage and Humility: Encouraging both bravery and humility, we empower individuals to face challenges with grace.
- Service and the Love of Work: Recognising the importance of meaningful work and service to others.
- Family and Hospitality: We embrace a sense of community, treating one another as part of an extended family.

Catholic Identity: Notre Dame College is deeply rooted in its Catholic heritage. The college actively promotes healing, reconciliation, and justice, acknowledging the pain and suffering of those who have been hurt. Staff members play a crucial role in upholding these values and creating a supportive environment for students and colleagues.

Academic Excellence: Notre Dame College maintains high academic standards. As a staff member, you’ll contribute to shaping students’ educational journeys, encouraging critical thinking, creativity, and a love for learning.

Wellbeing Focus: The college prioritises student wellbeing. As a staff member, you’ll contribute to nurturing students’ physical, emotional, and spiritual health. Wellbeing initiatives are integral to the college’s ethos, ensuring a positive and inclusive learning environment.

You will:

- Provide professional and welcoming reception and customer service to students, parents, staff, contractors and visitors, including phone, email and in-person enquiries.
- Prepare, distribute and manage correspondence, certificates, permission forms, bulletins, student records, and other College documentation in line with policies and procedures.
- Maintain and update College systems and software (e.g., Synergetic, SEQTA, Operoo, Policy Connect, MS Office) with accurate student, staff and administrative information.
- Support College operations through general administration tasks including photocopying, filing, stationery orders, archiving, receipting monies, and maintaining a tidy reception area.
- Monitor and record student attendance, absences, late arrivals, permissions, infringements, medical incidents and communicate with parents/guardians and relevant staff as required.
- Actively promote and support the College’s mission, vision, values and Mercy and Marist traditions through participation in the liturgical and community life of the College.

Magnify Sandhurst

In 2025, a diocesan first, a comprehensive and exciting new learning and teaching program was simultaneously launched across over 50 Catholic schools in the Sandhurst Diocese.

Magnify Sandhurst will be introduced across 2025 to 2027, with each phase designed to bring measurable improvements in each learning environment.

Magnify Sandhurst is set to transform learning for students with more specific and explicit teaching practices, bringing greater consistency and a more predictable and effective education experience for all students.

Catholic Education Sandhurst Limited (CESL)

CESL governs over 50 schools and early childhood learning centres across Central and North Eastern Victoria, in large regional centres and small vibrant townships. As we ‘Magnify Sandhurst’ with a special focus on learner growth, teacher professional development and ‘healthy and well communities’, we are committed to working in partnership with leaders, students and families, providing innovation and excellence; inspired by the Catholic story.

Diversity, Inclusion and Child Safety

CESL embraces diversity and social inclusion and encourages people from diverse backgrounds to apply. We are committed to ensuring the safety, wellbeing, and inclusion of all children.

Applications close on 12 October 2025

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