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Executive Assistant

4 weeks ago

Perth, Western Australia The Bethanie Group Full time
Corporate Services | Administration / Support / Service

At Bethanie, we promote a collaborative and supportive work culture focused on professional growth. We seek experienced individuals to join our aged care team, offering diverse opportunities in a community dedicated to making a meaningful impact.

About the role:

We have an opportunity for an experienced Executive Assistant (EA) to support our Chief Financial Officer (CFO). The EA serves as a primary point of contact, liaison, and coordinator for their executive, facilitating smooth communication and workflow within the executive office and across departments.

- Permanent part-time role, based at our new West Perth office
- 0.6 FTE considered, noting we prefer coverage across Monday to Friday
- An agreed work pattern would be discussed with the preferred candidate
- Flexible / hybrid working arrangements supported including working from home

Responsibilities will include:

- Executive support including calendar management, prioritizing and monitoring emails and correspondence, and proactively identifying information that can be responded to immediately and accurately
- Partnering and supporting the executive with an ability to connect executive priorities to Bethanie's Mission and Strategic goals
- Developing executive administration systems and processes to improve productivity
- Providing backup support to other members of the executive team and their EAs as needed, fostering a collaborative and supportive work environment

About you:

You are calm and composed with exceptional organisational skills, discretion, professionalism, and can manage multiple tasks simultaneously in a fast-paced environment. You are proactive and forward-looking, anticipating the needs of your executive and ensuring seamless preparation and support is provided.

You are a precise and efficient multi-tasker with well-developed time management skills. Previous experience supporting executive leaders is essential.

You will also bring:

- Ability to translate strategic thinking into tasks and actions including transforming a concept into a professionally formatted paper or presentation
- Advanced Microsoft Office skills and proficient user of other relevant software applications
- Intermediate to advanced knowledge of MS Teams, OneDrive and SharePoint preferred

Working with Bethanie:

At Bethanie we are committed to being an employer of choice by creating a supportive and compassionate environment for our people and customers. As well as being part of a stimulating and nurturing work environment, you will also have access to the following benefits:

- Financial benefits: Salary Packaging up to $15,899 of life expenses per annum, $2,650 per annum for meals and entertainment and additional benefits for parking – increasing your take-home pay
- Wellbeing benefits: Access to free independent and confidential counselling sessions via our Employee Wellbeing program; Free annual flu vaccinations
- Culture benefits: Rewarding career with a supportive culture; team events and an annual awards night
- Professional development and training opportunities

To Apply:

Please click on apply to upload your resume and brief cover letter before the closing date of 21 February. Our application process will include a questionnaire to finalize your application. If you require any further information, please contact our Talent Acquisition team for a confidential discussion on 131151.

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