(3 Days Left) Administration- Accounts Receivable, Excursions

Occupation: Administration

Reference: 1499072

Location Profile

Join our outstanding team in 2026

We're on the lookout for highly skilled and passionate teachers to be part of our dynamic school community.

More about our amazing school:

Over the past decade, our college has grown significantly, now serving over 1,800 students with a dedicated team of 200 staff members. Our community thrives on the belief that students excel when their learning and well-being are closely connected. We are committed to creating an environment where every student has the opportunity to become the best version of themselves.

Staughton College is a place where students are empowered to be dynamic members of our community, actively participating in both classroom learning and extracurricular activities. Through our Staughton Student Matrix, we explicitly teach and acknowledge key positive behaviours that enhance learning, effort, and respect. As an accredited Select Entry Accelerated Learning (SEAL) school, we offer specialized pathways for highly able students, ensuring they receive the support and opportunities needed to excel.

A cornerstone of our philosophy is a staff culture that prioritizes strong relationships and open, meaningful conversations about what truly matters. This culture is not just a statement, it¿s something we live out every day. We consistently model and reinforce these values, ensuring we support one another while also holding ourselves accountable to the highest standards.

We believe that by investing in every staff member and supporting them in being their best, our students will be best placed to thrive. This commitment is reflected in the ongoing support and the many opportunities we provide for professional growth in teaching and leadership.

Our teaching staff use point-of-need data and assessments to plan personalized learning environments, effectively engaging students and meeting their unique needs. Our instructional model, based on the Marzano/Pollock GANAG framework, is used consistently across classrooms, ensuring deep learning. We also embrace a whole-school approach to curriculum development, where strong practitioners invest in writing robust curriculum frameworks, allowing teaching teams to focus on how to teach content effectively.

At Staughton College, we strive to exceed expectations, fostering a culture where everyone-students and staff alike-can grow, learn, and achieve excellence.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

Position Summary & Objectives

The Accounts Receivable Clerk is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. The primary objective is to process receipts and family invoices in a timely and accurate manner including the collection of fees while following the school's and DET defined policies and procedures.

Provide administrative support in a professional and efficient manner. Supporting a team of professionals, the individual will be required to demonstrate initiative and work as an enthusiastic team member in accordance with the school's office routines and procedures, keeping in mind the overall school objectives.

This position may require attendance during the school holiday period of up to 6 days

Qualifications/Experience/Knowledge

- An up to date Working with Children Check or the ability to obtain one
- Willingness to submit to and pass a police records check
- Knowledge of office administration
- Knowledge and experience in accounts receivable is advantageous
- Strong organisational skills and the ability to work on multiple projects.
- Flexibility and ability to work under pressure in fast-paced environment
- Strong administration skills - organised, thorough, systems orientated with meticulous attention to detail
- Ability to communicate at all levels.
- Excellent levels of computer literacy.
- Ability to use Microsoft Office including Word, Excel and the Google Suite
- Experience in the education sector including CASes21 an advantage
- Be able to integrate habits and practices of ongoing review and evaluation to ensure continuous improvement through the performance and development cycle.
- Participate in ongoing professional development plans as directed by DET

Responsibilities

Roles and Responsibilities

Accounts Receivable

The Accounts Receivable Clerk will report directly to the Finance Leader and Business Manager.

- Maintain CASES21 - Accounts Receivable in conjunction with school policies and DET guidelines.
- Daily processing of cash, cheques and EFTPOS ensuring a receipt is provided with each transaction.
- Daily processing of the BPAY receipts.
- Reconciliation of cash/cheque receipts ensuring batch reports are filed as necessary.
- Daily balancing of EFTPOS receipts, ensuring batch and other reports are filed as necessary.
- Setting up of fee codes and billing details
- Processing of student exits ensuring that family refunds are completed in a timely and accurate manner.
- CSEF transfers and family payments
- Processing of any changes to family invoices
- Support with School Saver Bonus processing
- Maintain Compass Billing and Events
- Ensure that billing is set up for timely receipting of all parent payments
- Ensure that Compass Events are processed and timely receipting of monies, credits or CSEF.
- Unallocated receipts
- Maintain eSchools ordering portal and purchase order process
- budget checking and monitoring of correct coding
- Bringing in and adjusting coding for AIMS orders
- Follow up and maintaining outstanding orders
- Identification and set up of asset shells in Cases
- Balance Day Adjustments
- Instrumental Music Program
- Invoicing and payment follow up
- Liaising with Instrumental Music Leader regarding student enrolments and timetables
- Maintain accurate records of scholarships awarded and the expenditure
- Provide reporting to scholarship recipients and applying staff members
- Procedures for Procurement & Quotes
- Ensure compliance with all DET policy and guidelines
- Collect/follow up procurement and quote requirements prior to processing purchase orders
- Camps/Excursions & Events
- Prepare profit & loss reports prior to any school event and reconcile once complete
- Monitoring events in Compass
- Allocation of CSEF funding
- Invoicing and payment follow up
- Receipting and invoicing of Sundry Debtors including:
- VET Invoicing
- General Administration
- Various Administrative tasks and Reception support
- Other duties as directed by Principal or Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) viamarrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

This position is a 1.0 FTE with Hours of Duty 8:00am -4:06pm.

PREPARATION OF APPLICATION

Applicants should adhere to standard procedures for the submission of written applications. Applicants may prepare their applications in any form desired, but the following recommendations are provided to assist all candidates:

1. Responses to criteria MUST be no longer than 10 pages using a font no smaller than size 12.

2. Applications should include a CV containing at least your address and contact numbers (business and private), classification, current position, evidence of qualifications and VIT number

3. Applications should address all five of the Key Selection Criteria.

4. Applicants may nominate up to three (3) referees. Nominated referees should be individuals who can make relevant comments regarding the applicant in relation to the Key Selection Criteria.

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Applications close Wednesday 29 October 2025 at 11.59pm

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