Bid Administrator

About DRA Global

DRA Global Limited (DRA or the Company) is an international multi-disciplinary engineering, project delivery and operations management group, predominantly focused on the mining, minerals and metals industry.

The Group has an extensive track record spanning four decades across a wide range of commodities. DRA’s teams have deep expertise in the mining, minerals and metals processing industries, as well as related non-process infrastructure such as, water, and energy solutions.

DRA covers all major mining centres with offices across Africa and the Middle East, North and South America, and Asia-Pacific.

About the role

Bid Administrator

Reporting to the Vice President - Strategy & Growth you will be responsible for the coordination and preparation of proposals documents for DRA APAC region, ensuring timely submission of high-quality proposals that support the securing of new business and to develop and maintain the supporting information, systems and databases.

The role is offered on a permanent full-time basis at our Brisbane CBD office. The role may also suit a strong Project Administrator/Coordinator.

Brief Duties

- Assist in coordinating and facilitating proposal kick-off meetings, outlining proposal requirements, timelines, and assignments for team members
- Collaborate with technical subject matter experts to gather technical information and develop proposal content
- Compile and organise proposal content, ensuring consistency, clarity, and compliance with client specifications, formatting guidelines, and proposal templates
- Edit and proofread proposal drafts to enhance readability, accuracy, and alignment with proposal strategy, win themes, and client needs
- Maintain version control of proposal documents, manage document repositories, and ensure all proposal materials are accurate, complete, and up to date
- Coordinate the assembly and packaging of proposal documents, including cover letters, executive summaries, attachments, and appendices
- Coordinate proposal reviews and revisions, facilitating feedback from internal stakeholders, management, and technical subject matter experts
- Ensure adherence to proposal submission deadlines, monitor proposal progress, and provide regular updates on milestones and deliverables
- Ensure compliance with proposal requirements, including completeness of forms, adherence to submission guidelines, and inclusion of all required documentation
- Coordinate logistics for proposal submission, including preparing submission packages, completing forms, and organising delivery methods
- Maintain accurate records of proposal activities, communications, and outcomes in proposal tracking systems or databases
- Generate reports and metrics related to proposal activities, submission outcomes, win/loss analysis, and lessons learned to support continuous improvement

About you

- A minimum of 2 years' experience in a similar role
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with proposal management software or tools is advantageous
- Excellent written and verbal communication skills, with proficiency in editing, proofreading, and understanding technical information
- Strong organisational skills with the ability to manage multiple tasks and priorities effectively in a deadline driven environment
- Australian work rights

Here at DRA, we offer

- Competitive and above market salary packages with regular market analysis
- A fresh & modern office in Brisbane CBD with access to end of trip facilities
- Flexible start and finish times allowing for great work life balance
- Access to salary packaging benefits
- A great social committee offering a range of social events and activities
- An inclusive, collaborative and supportive team environment providing you with the tools to succeed

We value diversity and the benefits it brings to achieving our objectives, enhancing our reputation, and attracting, engaging, and retaining talented people. We welcome applications from all backgrounds regardless of gender, age, disability, and ethnicity, including Aboriginal and Torres Strait Islanders.

Our commitment to equal opportunities and a diverse workplace is embodied in our values of People, Safety, Trust, Integrity, Excellence, and Courage.

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