31/7/2025) Lease Administration Manager

Mirvac is a brand that creates and curates better experiences. We are more than developers or builders – we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism.
As creators of positive change, we see each new project as an opportunity to leave a lasting legacy, delivering enduring value for all Australians. We focus on sustainability, innovation, and shared value, to return benefits to our customers, partners, investors, and communities.
Join us as we work towards building the imagine nation.
Your opportunity
As Lease Administration Manager, you will provide effective management of the lease administration process from reviewing offer documentations, facilitating the procuring of approvals through to lease execution, while building collaborative relationships with internal/external stakeholders throughout the process.
In this role you will be responsible for the following:

- Accurately preparing and being accountable for Heads of Agreement (HOA) in accordance with designated timelines and agreed terms.
- Managing HOA process from acceptance of Broad Terms, by ensuring the HOA pack is issued, all documentation is executed and filed, and the information is accurately entered in Yardi (or other nominated system)
- Preparing Disclosure Statements and issuing to tenants' operators in line with the Retail Leases Act
- Preparing Holdover and Vacate Notices for issuing to tenants/operators, with directive from Leasing Executive for content of such notices.
- Review signed HOA, prepare LAF and submit for approval by internal/ external stakeholders.
- Instruct and engage with panel lawyer in the administration of lease documentation, managing performance to minimise turnaround time.
- Ensure lease documentation is prepared and negotiated in accordance with company policies and procedures
- Review and issue Disclosure Statements to retailers
- Effectively manage the timely return of all leases and associated documentation prior to retailer trade date
- Provide retail legislative advice to asset and leasing teams including lease interpretation and compliance with Retail Leases Act, under consultation with panel lawyer as required
- Contribute to improving processes, legal precedents, and template documentations
- Assist with Due Diligence discovery and collating notices for Centre teams
- Issuing weekly lease administration reports noting current status of lease matters
- Assisting with any projects, or undertaking additional duties as reasonably required

Your point of difference
To be successful, you will have relevant tertiary qualifications with prior experience working in a similar environment. Sound knowledge across legislation policy standards pertaining to the Retail Leases Act is a requirement of this role. You take a proactive and self-motivated approach to work, with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise. You have the ability to think strategically, adapt to change, deal with ambiguity and complexity. Exceptional communication and interpersonal skills are required to work collaboratively across Mirvac Group, and communicate with tenants, external lawyers and key stakeholders. High attention to detail is a must as you will be required to process and interpret data.
Life at Mirvac

- 93% of our employees said that 'they were proud to work for Mirvac'
- Leadership and Professional Development Programs including Mirvac Masters
- Diverse workforce with over 25 ethnicities and 33 languages spoken
- Discounts across health, wellness, lifestyle, motor vehicle, travel, technology
- Rewarded with $1000 Mirvac Securities annually

All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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