Project Coordinator

Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community?

For more than 130 years, St John WA has been a cornerstone of support in Western Australia connecting with community through education, training and care.

As a not-for-profit, the organisation’s mission is to serve humanity and build resilient communities which we do through a strong team spirit, camaraderie and the collaboration of all team members – paid and volunteers alike – working together to support wellbeing and health for every Western Australian.

St John WA is powered by team members who have a strong sense of belonging and purpose and combined we are a leader in pre-hospital care and related products with revenue of about $500 million across 17 different services, and a team of 8500 including 3500 paid team members and 5000 volunteer team members.

Last year, we connected with 1.2 million Western Australians including:

- 340,000 people through first aid training, education and engagement,
- 362,000 people who received care close to where they live and work,
- 410,000 received trusted transport and emergency care when they needed it most.

A job to be proud of:

As the Project Coordinator, you are responsible for providing support to project leadership across allocated projects within the Digital Services function, assisting delivery of project activities, milestones and outcomes in line with established governance frameworks, reporting standards, and delivery expectations. The Project Coordinator contributes to delivery discipline by maintaining project artefacts, supporting effective coordination, and enabling visibility of scope, schedule, and budget across the portfolio.

The role is a part-time, fixed-term position for 6 months, working 3 days per week (22.5 hours in total) with flexible working days. It is based at our Head Office in Belmont.

What you’ll do

- Support Delivery Partners to plan, document, manage, execute and report progress of their allocated projects in alignment with the project plan and controls.
- Support Delivery Partners in monitoring project performance and delivery milestones, gather stakeholder input, and support continuous improvement efforts.
- Maintain all project documentation and records to ensure Delivery Partners can accurately evaluate performance, complete assurance checks and support decision making.
- Ensure project governance procedures and artefacts are current, compliant with relevant internal policies and external regulatory requirements, and flag any deviations for resolution.
- Support project leadership in preparing reports, packs, and presentations for governance forums, Steering Committees, and Executive Boards, ensuring messaging is accurate, consistent, and insight driven.
- Ensure all projects are aligned with enterprise level reporting and planning standards, enabling consistency across governance forums.
- Capture and update key portfolio data such as strategic alignment, business value, risk exposure, dependencies, and resource requirements.
- Track portfolio pipeline health and ensure initiatives follow agreed gating, approval, and prioritisation processes.

What you’ll need

- Previous experience in a similar role, such as Project Support Officer (desirable).
- High attention to detail.
- Ability to support in project budgets, delivering tasks, and putting together project information.
- Good at keeping project records and creating reports for managers.
- Confident using Microsoft Office tools like Word, Excel, PowerPoint, and SharePoint; some knowledge of project work and IT projects.
- Experienced with tools like Jira, Miro, Confluence, and Microsoft Teams to help plan and track work and communicate with others.

What’s in it for you?

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

- $550 Health and Wellness reimbursement
- 17.5% leave loading
- Competitive remuneration package
- Salary packaging options up to $18,550 per annum
- Free emergency ambulance cover
- Free first aid training

Are you ready to change lives?

To apply for this exciting opportunity please select "Apply Now".

Alternatively, if you have any questions please contact Lena Lee via email at Lena.Lee@stjohnwa.com.au

Applications close on Tuesday 7 October 2025 at 6pm.

St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.

Please note that St John will not accept recruitment agency applications for this position.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John

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