(Urgent) Paralegal

- $90,308.00 per annum + 12% superannuation
- Full time, fixed term opportunity until 15/11/2026
- Wurundjeri Woi Wurrung / Melbourne CBD based role (hybrid – 3 days in office)

About the opportunity

Health & Safety Legal (HSL) sits within WorkSafe’s Legal & Governance Division. HSL provides expert legal advice on compliance and enforcement activities under Victorian occupational health and safety laws. HSL also manages a civil litigation practice arising in relation to these activities, primarily in the field of administrative review, including before the Coroners Court.

The Paralegal will be responsible for the provision of timely and professional paralegal support to legal staff within HSL and assist with supervising administrative staff.

Key accountabilities

- General administrative, clerical and secretarial support to the lawyers of HSL, including diary management, co-ordinating litigation calendars, scheduling and arranging meetings, stakeholder forums, agenda preparation, minute taking and distribution and associated follow up together with administrative support for various team projects
- Register, schedule, coordinate, prepare and serve documents for VCAT and other litigation, including drafting and formatting legal documents and correspondence, costs sheets and back-sheets for Counsel. Liaise with relevant tribunals and courts as required
- Maintain, manage and keep up-to-date HSL advice, licensing, subpoena and other databases, and update advice and case files
- Assist HSL to ensure compliance with subpoenas issued to WorkSafe, including checking subpoena validity, conducting database searches and obtaining relevant information from internal stakeholders.
- Prepare and distribute various weekly and monthly reports

You are a legal professional who wants to make a difference. Your communication and organisational skills are highly developed, and your strong interpersonal skills allow you to establish and maintain effective and collaborative relationships with a wide range of stakeholders. You have the ability to work independently, as well as a part of a high performing team.

Additionally, you will possess the following skills and experience:

- Experience in a legal, agent or professional services environment with an understanding of legal system and litigation process
- Experience in the management of databases/screen-based monitoring systems
- Demonstrated capacity to use problem-solving skills, initiative and tenacity in follow-up
- Ability to perform a range of clerical and administrative tasks including keyboard support, records management, register maintenance and personnel related activities
- Knowledge of VCAT and its processes would be an advantage
- Tertiary qualification in legal or paralegal studies is desirable

Working with us

At WorkSafe, our goal is for every employee to feel connected, safe, and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community.

We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds, and individuals of all sexualities and genders.

What’s next?

Applications close 11:00pm Friday 7 November 2025. Click the link to apply, and join us in making a difference to Victorian lives.

Only applications submitted via the WorkSafe Careers website will be considered.

Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.

Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.

Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.

For further enquiries please contact Bianca Stojanovski via email bianca_stojanovski@worksafe.vic.gov.au

#J-18808-Ljbffr