Site Administrator

2 weeks ago

Ballarat, Australia Lactalis Australia Full time

Site Administrator

About this Opportunity
We are seeking a highly motivated Site Administrator to join our team at Rowville. The successful candidate will be responsible for delivering excellent administrative support to our busy site and will report to the HR Manager for the Rowville site. You should be highly organised, have strong communication skills at all business levels, and focus on effective time management, attention to detail, and multi‑tasking.

Key Responsibilities

- Provision of general administration support to the Operations Leadership Team.

- Ensure operations stationery supplies are adequate to requirements.

- Organise and maintain the Site Training Register with HSE, HR Manager and Site Manager.

- Coordinate bookings for meeting rooms.

- Manage documentation and certification to meet legal, regulatory and customer requirements.

- Coordinate car park maintenance.

- Manage site security, issuing and controlling security cards.

- Manage incoming and outgoing mail and deliveries.

- Coordinate communication and notice board updates.

- Coordinate site events (updates, leadership events, functions), including end‑to‑end management of the site events/engagement calendar.

- Assist with HR administration as required.

- Maintain data systems (Intranet, Outlook, SAP).

- Attend visitors courteously and meet their needs where possible.

- Arrange new employee access (swipe cards, keys) and workstations.

- Coordinate wellbeing initiatives and site events.

- Assist in any capacity reasonably requested.

Qualifications & Experience

- At least 1–2 years of experience in a similar role.

- Proficient written and oral communication skills.

- Proficient use of Microsoft Office Suite.

- Knowledge and application of SAP.

- Self‑motivated, able to work autonomously within a team.

- Strong customer service understanding and effective skills.

- Ability to manage high volume of work and prioritise tasks.

- Diplomacy and initiative.

- Strong attention to detail.

Our Story

Ours is a story of a family business created by the Besnier Family in 1933, and is today the world’s No. 1 dairy company. We are 85,000 loyal team members working across 100 countries and together we create the #LactalisExperience. Lactalis Australia’s iconic and heritage brands are our passion, providing quality and nutritious products for all Australians. We are humble, proud and resilient. We care for our employees, land, farmers and consumers, which is our driving purpose toward a responsible and sustainable dairy industry. We take pride in developing our internal talent and encourage entrepreneurship by bringing together pragmatic and tenacious personalities. Our accountability ensures we own our roles and with our expertise and dairy know‑how sets us apart Lactalis is a supporter of reducing barriers that exist due to traditional working practices and therefore flexible work arrangements will be considered for this role. We are an equal opportunity employer and encourage applications from people regardless of gender, ethnicity, religious beliefs or ability.

Location

Rowville, Victoria 3178

Apply

If you are ready to join the #LactalisExperience, submit your application including a current resume by selecting 'Apply' and following the prompts.

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