Executive Assistant

About us

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About the role

We are seeking a highly organised and proactive Executive Assistant to support the Director of People and Culture (12 month contract). The EA will provide confidential executive support, coordinate strategic initiatives and ensure seamless communication and operations. The EA will also provide support to the Director of Business Development, Communications and Marketing, and other senior staff.

Key responsibilities include:

Executive Support

- Provide diary management, travel coordination, reporting and expense processing.

- Prepare and format documents, presentations and reports for internal and external stakeholders.

- Manage correspondence and communications, ensuring timely responses and prioritisation.

- Coordinate meetings including agendas, minutes and follow-up actions.

- Handle sensitive information with discretion and confidentiality.

Operational Coordination

- Assist in planning and delivering initiatives across P&C and BCM.

- Track progress on key deliverables and support reporting requirements.

- Organise team communications, events, workshops and off‑sites.

Stakeholder Engagement

- Act as a trusted liaison between senior leaders and internal/external stakeholders.

- Build strong relationships across the firm to support collaboration.

- Support leadership communications including board papers and executive updates.

About you

You are a confident and capable Executive Assistant with a passion for supporting senior leadership and driving operational excellence.

Qualifications

- Qualifications in Business Administration, Human Resources, Communications or a related field (desirable).

You will bring:

- Demonstrated experience supporting senior leaders or Directors, ideally within HR.

- Exceptional organisational and time management skills.

- Strong attention to detail and ability to produce high‑quality, accurate work.

- Excellent written and verbal communication skills.

- Ability to work independently and collaboratively with stakeholders at all levels.

- Proficiency in Microsoft Office Suite and collaboration tools (e.g. Teams, SharePoint, PowerPoint).

Attributes

- Proactive and solutions‑focused with strong initiative.

- High level of discretion, emotional intelligence and professionalism.

- Collaborative and approachable with a commitment to service excellence.

- Flexible, adaptable and resilient in a fast‑paced environment.

- Aligned with Maddocks’ values of integrity, respect, stewardship and collaboration.

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace: We have been named an employer of choice for gender equality by the Workforce Gender Equality Agency (WGEA) every year since 2004, along with being named a Silver Employer at the Australian Workplace Equality Index’s 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, MaddocksCALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement: Give back to the communities in which we operate through our thriving pro bono and grant programs and staff volunteering initiatives.

Work flexibly: Work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing & Benefits: Access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Programme and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

Ready for your next career move? Make your Move to Maddocks – Apply Now.

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