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Executive Officer

4 weeks ago

Canberra, ACT, Australia ClearCompany Full time
- Provide high-level support across planning, projects, data analysis and process development
- Support a diverse range of strategic and operational activities, projects and events
- Full-time, ongoing role based in Rozelle, Sydney campus

About the opportunity

Reporting to the Dean Rozelle Precinct/Head of School, Paramedicine, the Executive Officer will provide high-level support across planning, projects, data analysis, and process development and improvement.

As our new Executive Officer, you will be responsible for leading and supporting a diverse range of strategic and operational activities, projects, and events and assisting Health leaders to meet internal and external planning, monitoring, review, and communication requirements to ensure the realisation of the School and University mission.

Our ideal candidate will be able to perform tasks under the supervision of the Dean/Head of School but also work independently and autonomously. You will be able to use your initiative and sound judgement to resolve day to day queries and issues within procedural guidelines.

What you'll do:

- Collaborate with and assist senior staff in the school by providing high-level support for School planning, processes, and projects.
- Working collaboratively within the school to support the delivery of projects and initiatives with specific support to the Dean/Head of School and Business Manager.
- Provide high-level support to School committees and working groups including planning and organisation of meeting schedules, the preparation of documentation, meeting outcomes, and development of reporting schedules where required.
- Assist with day-to-day operations and general administration of the school including.
- Coordinate School events including all logistical requirements (such as venue bookings, invitations, relevant technologies and support, and catering)

What we're looking for:

- Demonstrated skills in planning, implementation, and reporting in complex organisations, particularly related to operational and strategic projects.
- Experience in project management, with demonstrated ability to apply project management methodologies to complete a project within specified requirements.
- A high level of initiative, and the ability to apply initiative with working both individually and as a member of a team.
- Strong skills in the use of software applications used in the preparation of documents, data analysis and presentations, plus competence with Social Media.
- Proven organisational skills and attention to detail.
- Well-developed written and verbal communication, interpersonal and negotiation skills, including demonstrated ability to work with a range of internal and external stakeholders and staff.

Salary details

Appointment to this role will be at HEO 6 and will have a total remuneration package of up to $116,872 comprising base salary within the range of $92,120 to $99,891 plus 17% superannuation.

How to Apply

- To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success criteria.
- For further information about this position, please contact Belinda Flanagan, Dean Rozelle Precinct and Head of School on belinda.flanagan@utas.edu.au or Graham Boland, Business Manager on 02 85726354.
- Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
- For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
- Please refer to the attached Position Description Below for full details.

Position Description - 501447 - Executive Officer.pdf

Applications close Sunday, 21 September 2025, 11.55pm

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.

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