Office Administrator

2 weeks ago

Darwin, Australia Right at Home Full time

Office Administrator (NT-Top End) {Palmerston}

- As an Office Administrator's to ensure the smooth and efficient operation of an office environment.
- Must be able to handle a variety of administrative tasks, including managing communication, coordinating schedules, maintaining records, and providing support to staff and management

General Office Operations:

Managing Daily Operations:

- Ensuring the office runs smoothly by managing supplies, equipment, and facilities.
- Managing phone calls, emails, and mail correspondence

Coordinating Meetings and Events:

- Scheduling meetings, booking conference rooms, and arranging travel.

Maintaining Records:

- Organizing and maintaining files, records, and databases.

Purchasing and Inventory:

- Managing office supplies and equipment, ensuring adequate stock levels.

Administrative Support:

Providing Support to Staff:

- Assisting employees with administrative tasks, such as preparing documents, scheduling appointments, and handling inquiries.

Supporting Executives:

- Providing administrative support to senior management, including managing calendars and preparing presentations.

Assisting with Financial Tasks:

- Handling petty cash, processing invoices, and assisting with budgeting.
- Implementing and maintaining office policies and procedures.

Communication and Interpersonal Skills:

- Effectively communicating with staff, clients, and vendors.

Customer Service:

- Greeting visitors, answering phones, and providing a positive first impression of the organization.

Organizational Skills:

- Managing multiple tasks, prioritizing work, and maintaining a tidy and efficient workspace.

Problem-Solving:

- Identifying and resolving administrative issues.

Qualifications

Qualifications and Skills:

Education:

- A high school diploma is typically required, and a bachelor's degree in business administration or a related field is often preferred.

Technical Skills:

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other office management software.

Experience:

- Prior experience in an administrative or office support role is often required.

Personal Attributes:

- Strong organizational, communication, and interpersonal skills are essential.

Language:

- Able to speak and write English fluently

Typing Skills:

- Able to type 45 to 75 words per minutes
- Office Administrator plays a vital role in ensuring the smooth functioning of an office, supporting both staff and management in their daily tasks and contributing to the overall efficiency of the organization.
- Ability to read, write, speak and understand English as needed for the job.

Required Documents

- Federal Police Clearance Certificate
- Ochre Card / Work with children Certificate
- First Aid / CPR
- Indemnity Insurance
- Driver’s License
- NDIS Worker Screening Clearance
- Proof of Education (Certificates, Diplomas, Degrees, Training)
- Resume
- Three References

Preferred Skills

Please Email

- Federal Police Clearance Certificate
- Ochre Card / Work with children Certificate
- First Aid / CPRNDIS Worker Screening Clearance
- Proof of Education (Certificates, Diplomas, Degrees, Training)

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