Executive Assistant

2 weeks ago

Canberra, ACT, Australia Calleo Australia Full time
Executive Assistant

About the role

We are seeking an experienced and talented Executive Assistant (EA) that will work with the First Assistant Secretary (FAS). This is a great opportunity for anyone who may be looking to further their EA career within a leading-edge division that is focused on Digital Transformation and the wider modernisation of the department.

The successful candidate will have strong capability in prioritisation of tasks both incoming and retrospectively with incoming correspondence and actions that ensures the FAS is advised with sufficient time and in priority order to respond to all necessary actions and deadlines. Diary management, efficient processes to enable the FAS office to be effective. Further, on a daily basis, collate and prepare papers and other materials necessary for the various meetings and priorities the FAS will need to attend to.

This is an exceptional opportunity to work with a rapidly expanding division on ground-breaking initiatives that will revolutionise digital services for internal and external users.

Duties:

- A self-starting, efficient and determined individual to support this important function of the Digital Transformation program.
- Providing the first point of contact for all business activities undertaken by the First Assistant Secretary.
- Providing high level administrative and coordination support.
- Preparing responses to routine and more complex matters, coordinating divisional responses, tracking ministerial workflow.
- Administering finance support including advising, arranging and reconciling travel in line with the department's travel policy for Senior Executives.
- Undertaking quality control of all incoming and outgoing documentation.
- Developing and maintaining professional relationships with various stakeholders at all levels across the department.
- Using your experience to provide guidance to build capability.
- Undertaking a broad range of corporate and administrative support functions across the division.

Proposed Order Commencement Date
May 2025

Proposed Order Term and/or Completion Date
6 months with an option to extend by up to two further periods of up to 6 months each.

Security Clearance Requirements
Negative Vetting Level 1/Baseline.

How to apply
Apply directly or for more information on this role, please contact Kalpana Palaniyappa on 0403 200 666 or email your resume to kalpana.palaniyappa@calleo.com.au for consideration.

Calleo is an equal opportunity employer and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.
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