Executive Assistants

7 days ago

Canberra, ACT, Australia Department of Defence of Australia Full time
  • $79,176 - $86,438 + up to 15.4% Superannuation (Includes scheduled March 2025 pay increase in accordance with the Defence Enterprise Collective Agreement 2024)
  • Russell - ACT

The Role
Strategy, Policy, and Industry (SP&I) Group is seeking executive assistants to support our mission. As an executive assistant in SP&I your responsibilities will place you squarely in the eye of the storm, supporting crucial business requirements across the Group. The roles are demanding ones – but the rewards are more than equal to the challenges. These executive assistant roles are responsible for a range of key business needs in their Branch.

While the roles are varied depending on the particular requirements of each Branch, you could expect to take on a broad range of tasks including providing executive support to the Branch Head, coordinating the flow of tasks and information across the Branch, ensuring sound Branch records and information management, maintaining workforce structures, handling Branch human resource requisitions, administering Branch security requirements, and implementing sound corporate governance.

To be successful in these roles a candidate will be outcome-focused with a high level of attention to detail and be able to engage constructively and provide assistance to a range of critical stakeholders; including Senior Executives.

About our Team
SP&I Group is a fully integrated civilian-military workforce, drawing on high quality and motivated people from diverse backgrounds and academic disciplines who embody Defence and Australian Public Service values.

We offer flexible working arrangements and a range of formal and informal professional development opportunities. While we offer a high degree of flexibility in the way we work, each position is located in Canberra. As such, successful applicants from outside Canberra would need to relocate to Canberra.

Working within SP&I Group is more than just a job; it offers opportunities over the course of a career to work across diverse national security and policy matters of national and international significance. We actively support mobility within the Group when the time is right, but we also value our people developing their expertise in specific areas.

Our Ideal Candidate
Our ideal candidate has excellent attention to detail, demonstrated experience managing competing priorities and exceptional time management skills. The right candidate for these roles will thrive in a dynamic and fast-paced work environment where they can work independently to help deliver key national security objectives.

To be successful in one of these roles you need to:

  1. Use your initiative and solve problems;
  2. Complete tasks, plan, and coordinate business priorities;
  3. Successfully develop and implement Branch administrative procedures;
  4. Work collaboratively in a team-based environment, actively participating in, and contributing to, team and organisational objectives;
  5. Be an excellent communicator who can liaise with a range of internal and external stakeholders;
  6. Be self-motivated, pro-active, organised, and enjoy being part of a team; and have good judgement.
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