[Immediate Start] Capex Admin Officer

4 weeks ago

Council of the City of Sydney, Australia Coates Hire Operations Pty Limited Full time

Proudly Australian owned, Coates has a long history of supporting customers to deliver major projects and an exciting future focused on growth. We provide end-to-end solutions spanning Equipment Hire, Engineering Solutions, Industrial Solutions and Power & HVAC.

The next step in your career starts here…

- Join a proudly Australian-owned business with strong values, a focus on inclusion, and a wide range of employee benefits including development pathways and paid parental leave.
- Drive impact across national operations by supporting capital investment processes, enhancing financial systems, and contributing to strategic projects.
- 18-month fixed-term, part-time opportunity (4.5 hours per day, Monday to Friday)

This role is responsible for ensuring the efficient delivery of capital expenditure (CapEx) administrative services, supporting the end-to-end capital investment process.

You’ll enjoy variety in your role including:

- Collate investment documentation such as the HFI schedule, and post-implementation reviews to ensure accountability and performance tracking, and coordinate presentations at Investment Committee meetings.
- Collaborate with BU Asset Services Managers and national Product Managers to prepare high-quality investment proposals aligned with Investment Committee standards.
- Evaluate and analyse capital investment requests (up to ~$1M), including financial modelling and data-driven business case development. Review smaller BAU submissions (
- Drive process improvement initiatives, contribute to technology enhancements for the Capex process, and support broader finance or operational projects as required.
- Champion a Safety-First culture, comply with company policies, and undertake additional duties in line with organisational needs and your skillset.

What you’ll get in return

We provide our team with a wide range of perks and benefits, including:

- Development and career progression pathways
- Access to our employee discounts, benefits and wellbeing program
- Purchased additional leave program
- Novated leasing and salary sacrifice
- 12 weeks Paid Parental Leave in addition to government parental leave scheme
- Volunteering opportunities through the Coates Foundation

What you’ll bring to the role

- Highly organised and adaptable, with the ability to manage competing priorities and multiple stakeholder requests
- Strong communicator and team player, able to engage effectively across all levels of the organisation
- Proactive, collaborative, and solutions-focused, with excellent analytical and problem-solving skills
- Detail-oriented with a continuous improvement mindset and solid understanding of financial systems and processes
- Experienced in administrative tasks using workflows and/or excel, business writing, and financial process improvements; capital equipment industry experience highly regarded

At Coates, we know that people, organisations and communities thrive when everyone feels valued and included.

We’re proud to be implementing our second Reconciliation Action Plan and are committed to improving gender representation. We also provide opportunities for growth through our leadership and development programs.

But our impact doesn't stop there. Coates supports local and national charities through the Coates Foundation and invests in more sustainable equipment solutions to help create a greener future for all.

Diversity and inclusion are at the heart of our culture. Coates welcomes candidates from all backgrounds, experiences and perspectives to apply.

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