Careers Assistant

Occupation: Other

Location: Melbourne - Southern suburbs

Reference: 1499004

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

Role

The Careers Assistant will provide administrative support to the Careers and Pathways and VETDSS Program. The assistant will undertake administrative duties that may include: data entry, word processing, answering phones, directing inquiries, filing, maintaining required documentation for compliance, following up on paperwork with students and families and making emails and phone calls to families, students, employers and associated stakeholders in regard to VETDSS, Careers, Pathways, Jobs, Work Experience, apprenticeships and/or SWL.

Responsibilities

Administrative Support for VETDSS Program:

- Monitor VET email inbox for emails specific to contracts, at risk students and attendance and any other matters arising from stakeholders and action accordingly.
- Monitor VET attendance including updating an attendance spreadsheet and Compass.
- Implement VET at-risk process for students at risk including speaking to students and making parent phone calls for at risk students and referring to VET Coordinator or House Leader for further meetings if required.
- Assist VET Coordinator with applying and enrolling students into VET Certificates (including SBAT's and Higher-level certificates) using the SELLEN VET cluster portal, Chisholm, Holmesglen, Box Hill and other RTOs and TAFEs. Follow up with students and families for all required paperwork.
- Process VET invoices including making purchase orders and following up with RTOs on VET fees.
- Liaise and communicate with students on VET courses including choosing a VETDSS course or changing VETDSS courses with a referral to VET Coordinator if further counselling required.
- Process VET purchasing contracts with RTOs and TAFE providers.
- Attend SELLEN VET Cluster Meeting twice a term as required.

Administrative Support for Careers and Pathways:

- Assist students with job searching including creating resume and cover letters and part-time work advice. Assist students with applying for part-time work.
- Assist with the organisation, administration and implementation of key Career events including the Carwatha Careers Expo, Year 10 Mock Job Interviews, Year 10 Work Experience, Year 9 Morrisby and internal and external tertiary events and excursions alongside the Careers Coordinator.
- Ensure and update student records and follow administrative processes for exiting students including the DE exemption from school process, ensure pathways meet ministerial requirements and monitor student destination as per the Regional Director's conditions twice a year (March and September) including updated CASES21 with Destination Data.
- Assist the Careers Coordinator with Year 7 - 12 careers counselling (within professional capacity) with an interest in expanding scope of work through professional development.
- Structured Workplace Learning: Assist VCE VM and VCE students with organising structured workplace learning including making phone calls to source SWL employers, preparing paperwork, data entry on Compass, safe@work certificates and ensuring all legislation is completed. Checking on student during SWL and making a site visit as necessary.
- Work Experience: Assist Year 10 students (and potentially other year levels as required) with sourcing work experience including making phone calls and emails to employers, preparing paperwork, ensuring safe@work certificates are completed and visiting students on Work Experience.
- HEAD START and School-Based Apprenticeships: Assist the Head Start Coordinator with paperwork and administrative processes to ensure students can start their apprenticeships in a timely manner. Assist with enrolment and administration with external SBAT organisations.
- Attend DVCEA and other career meetings offsite as required. Participate in tertiary provider professional development opportunities to develop professional capacity in career education when opportunities arise.
- Perform further administrative functions as directed by the Careers Coordinator and Principal Team as necessary.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) viamarrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

There is the possibility of additional work and/or ongoing employment.

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Location Profile: Carwatha College P-12

Carwatha College P-12 is a high-performing government school located in Noble Park North, providing education for students from Prep to Year 12 on a single, purpose-built site. The College is widely recognised for its commitment to academic excellence, student wellbeing, and inclusive education.Refer our Annual Report.

We offer comprehensive support for new staff, including a structured induction program and a dedicated buddy system to ensure a smooth transition into our professional learning community. Prospective applicants are warmly invited to meet with the Principal and join a school tour at a convenient time.

A School for the Whole Family

As a P-12 College, Carwatha is embraced by the local community as a 'school for the whole family.' Our structure fosters long-term relationships between students, families, and staff, creating a strong sense of continuity and connection. Parent and student surveys consistently report high levels of satisfaction across all areas of school life.

A Diverse and Supportive Community

Our school is proudly multicultural, representing 68 nationalities and celebrating cultural diversity as a key strength of our learning environment. 63% of students come from a language background other than English, contributing to a rich and inclusive educational setting. With a Student Family Occupation (SFO) index of 0.69, Carwatha is deeply committed to equity, care, and personalised support for every learner.

We have a strong and experienced wellbeing team and offer a wide range of programs to support the social and emotional development of students.

Teaching and Learning Excellence

Carwatha College P-12 maintains a whole-school commitment to student growth and achievement. We focus on:

- Building strong teacher-student relationships
- Using data to identify individual learning needs
- Implementing effective feedback and assessment strategies
- Creating personalised learning pathways for all students

An orderly, supportive environment underpins our approach to student engagement and academic success.

Curriculum and Innovation

We offer a comprehensive and inclusive curriculum from Prep to Year 12:

- Years P-2: Laying strong foundations
- Years 3-6: Building breadth and depth
- Years 7-9: Consolidating and preparing for senior years
- Years 10-12: Establishing pathways for the future

Our innovative V3 Program enables all students to commence their VCE journey in Year 10, offering a head start and increased flexibility in senior pathways. We provide VCE, VETiS, and VM programs, with strong outcomes in tertiary entry, training and employment.

Co-Curricular and Enrichment Opportunities

We pride ourselves on offering rich co-curricular experiences including:

- Instrumental music, choir, public speaking, and school productions
- Sporting programs including our Football Academy
- High Achievers Program for academically advanced students
- Leadership opportunities across all year levels

Our student leaders play active roles through Junior School Council, SRC, House and College Captaincies, and School Council representation.

Partnerships and Community Engagement

Carwatha College P-12 maintains strong partnerships with Monash University, Deakin University, Chisholm TAFE, and various community and wellbeing organisations. These connections provide valuable opportunities and resources that enhance student learning and support.

Our Commitment to Child Safety

Carwatha College P-12 is committed to the safety and wellbeing of all children and young people, with a focus on:

- Cultural safety of Aboriginal children
- Inclusivity for children from culturally and linguistically diverse backgrounds
- Safety of children with a disability

We welcome you to join our vibrant, diverse, and future-focused school community. At Carwatha College P-12, we're not just educating students-we're shaping futures.

Applications close Tuesday 28 October 2025 at 11.59pm

#J-18808-Ljbffr