Senior Department Coordinator

About us:

At Knight Frank we're passionate about property, but it takes more than passion to make us the world's most successful privately-owned property agency and consultancy.

With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services.

Knight Frank is a place where you can bring your whole self to work. That's what makes us a diverse collection of experts, problem solvers and innovators. Our purpose is to empower and encourage our people to think differently about how we can make a positive impact as a firm.

What's in it for you?

- Competitive remuneration package
- Career development opportunities such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth.
- A generous 16-week parental scheme plus superannuation for a full 12 months
- Birthday leave
- Swap around a public holiday for a cultural swap day
- Two Wellness Days to allow you to focus on your own physical and or mental wellbeing
- A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends
- We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities
- Our reward platform "The Vault" which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts
- Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation
- Plus, so much more

The role:

We are seeking a Senior Department Coordinator to manage the operations of our Capital Markets team in Parramatta.

This pivotal role involves assisting with client communication, marketing material, and providing essential administrative support.

Your primary goal will be to enable the team to effectively generate business, securing work and revenue. Reporting to the Partner, Head of Investment Sales, Western Sydney.

Key responsibilities:

- Draft, review, and prepare correspondence, reports, presentations, and other documentation to required standards.
- Coordinate marketing campaigns for properties, including advertising design, contractor organisation, updating listings, emailing property information and monitoring budgets.
- Assist the team in collating market data such as comparable sales, ownership details, and enquiry data.
- Manage and update CRM and other databases as required.
- Prepare monthly expense reconciliation, client invoices, and liaise with the Finance Department regarding outstanding invoices.
- Provide leadership and direction to your direct report, ensuring objectives are achieved and managing onboarding/offboarding processes.
- Maintain strong relationships with internal teams like Marketing & Communications and external stakeholders, serving as a first-level contact for clients.

Who are we looking for?

- You have at least 5 years of previous experience in a similar administrative role supporting a team and/or senior individual.
- You have experience as a people manager and delegating work.
- You demonstrate advanced proficiency in Microsoft packages, particularly Word, Outlook, PowerPoint, and Excel.
- Experience in Adobe InDesign would be preferred.
- You have excellent attention to detail and maintain a high level of accuracy at all times.
- You possess excellent organisational skills and the ability to prioritise effectively to meet deadlines.
- You are pro-active with a strong use of initiative and can work under minimum direction in a high-pressure environment.

Not the perfect fit?

We encourage applications from people of all backgrounds and abilities - as every person and their situation is unique, we look at this on an individual and applied role basis. We actively encourage you to apply for roles that suit your background and skillset. You might have something we didn't realise we needed

Please note, if you are successful in securing a role, you will be subject to police checks as part of our standard recruitment process.

Applicants with Australian working rights need only apply. No Agencies please.

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