Office Administrator

4 weeks ago

Melbourne, Australia Linfox Full time

Job no: 760740
Work type: Max Term - Full Time
Location: Essendon Fields - VIC - Australia
Applications close: 26 Sep 2025 11:55 PM AUS Eastern Standard Time

Here at Linfox we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers in retail, healthcare, government and defence. Shape the future of logistics with industry leading innovations in safety, sustainability and efficiency. Create a career to be proud of. Expect all this and more when you join Linfox.

What does the job look like?

The Government and Defence Business Unit is seeking an Administrator to join a dynamic team based at Head Office in Essendon Fields on a seven month contract. Reporting directly to HR, you will provide professional administrative services and project support. Key areas:

- Drafting and review of internal and external documentation and associated workflow
- Provide administration support to new projects and ad-hoc administration duties
- Process expenses and support procurement and travel activities
- Event management including arranging and hosting of meetings and conferences.

Are you the one?

You are a team player that can manage various stakeholders and prioritise tasks against tight deadlines. You can demonstrate:

- Experience in an administration role including report preparation, meeting and diary coordination
- Exceptional interpersonal, communication and time management skills and the ability to ensure each day runs seamlessly
- Ability to balance priorities, meet tight or competing deadlines, manage ad-hoc projects and tasks and work under pressure
- Demonstrated trustworthiness, integrity and discretion with highly sensitive information
- Highly proficient with the MS Office suite; including Word, Excel, PowerPoint and Outlook

What's in it for me?

- 12 weeks paid parental leave and return to work bonus for eligible employees
- Career development opportunities and mentoring programs
- Access to a range of benefits across dining and adventure, travel and health and well-being
- The chance to work in a high-performing team where your contributions truly make an impact

At Linfox, we are passionate about creating an inclusive workplace for our people to perform at their best. We welcome and encourage applications from people of all backgrounds, ages, religions, abilities including Aboriginals and Torres Strait Islander Peoples and the LGBTQIA+ community.

Sound like you? Please click the apply button to submit your application and resume.

We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.

Further information

You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.

Applicants will require eligibility to obtain a minimum level of Baseline security clearance as determined by the Australian Government Security Vetting Agency (AGSVA), which may include the ability to obtain Australian citizenship. Maintenance of this level of clearance at all times during employment in this position is an inherent requirement of the role.

#LI-VD1

Opportunity for an administrator with great communication skills

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